What are the best ways to build rapport with someone you just met?

1 Use their name

One of the simplest and most effective ways to build rapport with someone you just met is to use their name. People love hearing their own name, as it shows that you are paying attention, that you care, and that you respect them. Using their name also helps you remember it, which is a sign of interest and courtesy. Try to use their name at least three times during your conversation, but not too often or too artificially. For example, you can use their name when you greet them, when you ask them a question, or when you thank them.

2 Mirror their body language

Another way to build rapport with someone you just met is to mirror their body language. Body language is the nonverbal communication that expresses your emotions, attitudes, and intentions. By mirroring someone's body language, you are showing that you are in sync with them, that you understand them, and that you are comfortable with them. Mirroring can include matching their posture, gestures, facial expressions, tone of voice, and eye contact. However, be careful not to overdo it or copy them exactly, as that can seem creepy or mocking. Instead, mirror them subtly and naturally, as if you are dancing with them.

3 Find common ground

A third way to build rapport with someone you just met is to find common ground. Common ground is the shared interests, values, experiences, or goals that you have with someone. By finding common ground, you are creating a bond, a sense of belonging, and a reason to continue the conversation. You can find common ground by asking open-ended questions, listening actively, and sharing relevant stories. For example, you can ask them what they do for fun, what they are passionate about, or what they are looking forward to. Then, you can relate to their answers by expressing your curiosity, enthusiasm, or agreement.

4 Give genuine compliments

A fourth way to build rapport with someone you just met is to give genuine compliments. Compliments are positive remarks that praise someone's qualities, skills, or achievements. By giving genuine compliments, you are showing that you appreciate them, that you notice their strengths, and that you boost their confidence. However, be careful not to give fake or excessive compliments, as that can seem insincere or manipulative. Instead, give genuine compliments that are specific, sincere, and spontaneous. For example, you can compliment them on their outfit, their work, their humor, or their insight.

5 Use humor

A fifth way to build rapport with someone you just met is to use humor. Humor is the ability to make someone laugh or smile by being funny, witty, or playful. By using humor, you are showing that you are friendly, relaxed, and creative. Humor can also help you break the ice, reduce tension, and create a positive mood. However, be careful not to use humor that is inappropriate, offensive, or sarcastic, as that can ruin the rapport. Instead, use humor that is relevant, respectful, and self-deprecating. For example, you can use humor to make fun of yourself, to tell a funny story, or to make a clever observation.

6 Show empathy

A sixth and final way to build rapport with someone you just met is to show empathy. Empathy is the ability to understand and share someone's feelings, thoughts, and perspectives. By showing empathy, you are showing that you care, that you listen, and that you support them. Empathy can also help you build trust, rapport, and influence. However, be careful not to show empathy that is fake, intrusive, or patronizing, as that can damage the rapport. Instead, show empathy that is genuine, respectful, and helpful. For example, you can show empathy by acknowledging their emotions, by reflecting their words, or by offering your help.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?