What are the best ways to adapt your risk management strategies in FM to changing circumstances?

1 Identify and assess risks

The first step to adapt your risk management strategies is to identify and assess the current and potential risks that may affect your facility, its occupants, and its performance. This involves collecting and analyzing data from various sources, such as inspections, audits, reports, feedback, incidents, or external factors. You should use a risk matrix or a similar tool to prioritize the risks based on their likelihood and impact, and to assign responsibilities and resources for their mitigation or prevention.

3 Implement and monitor actions

The third step is to implement and monitor the actions that you have planned for each risk. This involves executing the tasks, following the procedures, using the tools, and applying the standards that you have defined in your plans. You should also monitor the progress and performance of your actions using the indicators that you have set. You should track and document any deviations, issues, or incidents that may occur during the implementation and report them to the appropriate authorities.

4 Evaluate and improve outcomes

The fourth step is to evaluate and improve the outcomes of your risk management actions. This involves measuring and comparing the results of your actions against your objectives and expectations. You should use feedback, surveys, reviews, or audits to collect and analyze the data and information that you need to evaluate the outcomes. You should also identify and celebrate the successes and achievements that you have accomplished, as well as the challenges and lessons that you have learned.

5 Anticipate and innovate solutions

The fifth step is to anticipate and innovate solutions for future risks and opportunities. This involves scanning and researching the external and internal environment for any changes, trends, or developments that may affect your facility and its risk profile. You should use foresight, creativity, and critical thinking to generate and evaluate possible solutions for the emerging risks and opportunities. You should also test and pilot your solutions before implementing them on a larger scale.

6 Learn and share best practices

The sixth step is to learn and share best practices for risk management in FM. This involves updating and enhancing your knowledge, skills, and competencies for risk management through continuous learning and professional development. You should also share your best practices, experiences, and insights with your peers, colleagues, and networks in the FM industry. This will help to foster a culture of risk awareness, collaboration, and innovation in FM.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?