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What is the best way to estimate and plan sprints in Agile execution and delivery?

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Agile execution and delivery is a popular approach to project management that emphasizes flexibility, collaboration, and customer satisfaction. In agile, projects are divided into short iterations called sprints, which typically last from one to four weeks. Sprints are the core units of agile planning and estimation, and they require careful preparation and review to ensure that the project goals are met and the value is delivered. In this article, you will learn what is the best way to estimate and plan sprints in agile execution and delivery, and how to avoid some common pitfalls and challenges.

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KARIM SHERIF , (PMP)?

Project Manger |Geotechnical Engineering | Specializing in Diaphragm Walls, Piles | soil improvement |
Iyetule A.

I help CEOs and Founders achieve business outcomes with performance management systems | Head, Corporate Performance @…

1 Agile estimation methods

When planning a sprint, it's essential to estimate the size and complexity of the work items to determine how much can be done in a given timeframe and how to allocate resources and priorities. Agile estimation has several methods, including story points, t-shirt sizes, and ideal hours or days. Story points are a relative measure of effort and uncertainty assigned using a Fibonacci sequence or modified version. T-shirt sizes categorize the work items into small, medium, large, etc. Ideal hours or days estimate the work items based on how long they'd take in ideal conditions. Each method has its pros and cons, but all are useful for high-level estimation and prioritization.

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Abhinav Deb

Project Manager at BFSI Products & Platforms, Tata Consultancy Services Ltd. , Published Photographer & Sci-fi author
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In pure agile, story points is used for estimation. Techniques like Planning poker, T-shirt sizing , Fibonacci sequencing are some of the ways of estimating points effectively. Fibonacci sequence: 0,1,1,2,3,5,8,13,21,...and so on T-shirt size: XS,S,M,L,XL,XXL However, in projects where transition is going from Waterfall to Agile, it's better to estimate on the basis of hours.

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2 Sprint planning process

Once the work items are estimated, the next step is to plan the sprint. This is a collaborative process between the product owner, who represents the customer and the business needs; the scrum master, who facilitates the agile process and removes any impediments; and the development team, who delivers the work items. The sprint planning process usually consists of two parts. Part one consists of agreeing on a sprint goal, which is a concise statement of what the sprint aims to achieve and why, as well as agreeing on the scope of the sprint, which is based on available capacity and estimated effort. Part two involves breaking down work items into smaller tasks, assigning them to team members, estimating time and resources needed for each task, and creating a sprint plan that outlines how the work will be done and when it will be delivered.

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KARIM SHERIF , (PMP)?

Project Manger |Geotechnical Engineering | Specializing in Diaphragm Walls, Piles | soil improvement |
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sprint Planning: Meeting is conducted before the start of a sprint. where the that to deliver in the coming sprint (from the producbt backlog) and how to go about it.also for Common Understanding of the Product, Task Sign Up, Task Prioritization and Task Estimation.

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3 Sprint execution and delivery

During the sprint, the development team works on the tasks in the sprint backlog, and updates the progress and status regularly. The development team also conducts daily stand-up meetings, which are short and focused sessions where each team member shares what they did yesterday, what they will do today, and what challenges or impediments they are facing. The scrum master helps the development team to overcome any obstacles and to stay on track with the sprint goal and plan. The product owner provides feedback and guidance to the development team, and ensures that the work items meet the quality and acceptance criteria.

At the end of the sprint, the development team delivers the work items that are done and ready for use. The development team also demonstrates the work items to the product owner and other stakeholders, and collects their feedback and validation. The development team, the product owner, and the scrum master also conduct a sprint review, which is a meeting where they evaluate the results and outcomes of the sprint, and identify what went well, what can be improved, and what can be learned for the next sprint.

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4 Sprint estimation and planning best practices

Estimating and planning sprints in agile execution and delivery is an art that requires experience, judgment, and adaptation. However, there are some best practices that can help to improve the accuracy and effectiveness of the process. For example, using historical data and metrics can provide empirical evidence for improvement. Involving the whole team is also important for gaining different perspectives and expertise. Furthermore, using multiple estimation methods is recommended, as well as re-estimating and re-planning frequently due to changing needs and realities of the project. The development team should communicate any changes or updates to the product owner and scrum master to ensure alignment with the sprint goal and project vision.

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5 Sprint estimation and planning challenges and pitfalls

Estimating and planning sprints in agile execution and delivery can be difficult, and some of the common challenges include underestimating or overestimating the work, committing to too much or too little work, and ignoring or avoiding feedback or changes. To avoid these issues, the development team should ask questions and seek clarification, validate assumptions with the product owner and scrum master, use historical data and metrics, apply a margin of error or contingency to the estimates, estimate and plan based on their own capabilities and experience, negotiate and prioritize with the product owner and scrum master, embrace feedback and changes as opportunities to learn and improve, communicate and collaborate with the product owner and scrum master, and align estimates and plans with the sprint goal and project vision.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Iyetule A.

I help CEOs and Founders achieve business outcomes with performance management systems | Head, Corporate Performance @ Ikeja Electric | MBA | MSc.| PMP | PRINCE2 Practitioner | ITIL | Scrum | Six Sigma
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Look beyond meticulous sprint planning in Agile execution and delivery. Embrace adaptability within the Agile framework, prioritizing collaboration and continuous improvement. Regular retrospectives become crucial for assessing and adjusting the sprint planning process. By recognizing inherent uncertainty in project dynamics, Agile teams can foster a culture that values responsiveness over rigid planning, leading to more resilient and successful project execution and delivery.

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What is the best way to estimate and plan sprints in Agile execution and delivery?

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1 Agile estimation methods

2 Sprint planning process

3 Sprint execution and delivery

4 Sprint estimation and planning best practices

5 Sprint estimation and planning challenges and pitfalls

6 Here’s what else to consider

Project Management

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What is the best way to estimate and plan sprints in Agile execution and delivery?

1

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6

1 Agile estimation methods

2 Sprint planning process

3 Sprint execution and delivery

4 Sprint estimation and planning best practices

5 Sprint estimation and planning challenges and pitfalls

6 Here’s what else to consider

Project Management

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