What are the best tools and practices for conducting Hoshin Kanri remotely?

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Hoshin Kanri is a strategic planning and deployment method that aligns the goals and actions of an organization at all levels. It helps to create a shared vision, prioritize initiatives, and monitor progress. But how can you apply Hoshin Kanri effectively when your team is working remotely? Here are some of the best tools and practices for conducting Hoshin Kanri remotely.

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Daniel Holanda

Business Excellence | Industrial Engineering | Lean Manufacturing | Operations | Operational Excellence
Willya Marcolino

?? Top Lean Manufacturing Voice. Especialista em Excelência Operacional e Indústria 4.0, líder em Projetos de Redu??o…

1 Define your vision and goals

The first step of Hoshin Kanri is to define your vision and goals for the organization. This should be done collaboratively with your leadership team, using a clear and concise language. You can use online tools such as Miro, Mural, or Google Jamboard to create a virtual whiteboard where you can brainstorm, vote, and visualize your vision and goals. You can also use video conferencing tools such as Zoom, Teams, or Skype to facilitate the discussion and feedback.

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Vinícius Anjos

Gerente de Opera??es | Top Lean Manufacturing Voice | Melhoria Contínua | Lean | Excelência Operacional | Processos
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O primeiro passo de Hoshin Kanri é definir sua vis?o e objetivos para a organiza??o. Isso deve ser feito de forma colaborativa com sua equipe de lideran?a, usando uma linguagem clara e concisa. Você pode usar ferramentas on-line como Miro, Mural ou Google Jamboard para criar um quadro branco virtual onde você pode fazer brainstorming, votar e visualizar sua vis?o e objetivos. Você também pode usar ferramentas de videoconferência, como Zoom, Teams ou Skype, para facilitar a discuss?o e o feedback.

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2 Develop your strategy and action plans

The next step is to develop your strategy and action plans for achieving your vision and goals. This involves breaking down your goals into smaller and measurable objectives, assigning responsibilities and resources, and defining key performance indicators (KPIs). You can use online tools such as Asana, Trello, or Smartsheet to create a project management system where you can track your tasks, deadlines, and dependencies. You can also use online tools such as X-Matrix, Balanced Scorecard, or OKR to create a visual representation of your strategy and action plans.

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Willya Marcolino

?? Top Lean Manufacturing Voice. Especialista em Excelência Operacional e Indústria 4.0, líder em Projetos de Redu??o de Custos e Gest?o de Equipes.
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Using Asana to break down goals into smaller, measurable objectives is an excellent strategy. The platform makes it easy to track tasks, deadlines, and dependencies, and allows for clear progress visualization. Setting KPIs and assigning responsibilities in Asana helps keep the team aligned and focused on goals.

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3 Communicate and align your team

The third step is to communicate and align your team around your vision, goals, strategy, and action plans. This is crucial for ensuring that everyone understands their role and contribution, and that there is no confusion or conflict. You can use online tools such as Slack, Yammer, or Workplace to create a communication platform where you can share updates, announcements, feedback, and recognition. You can also use online tools such as Loomio, Poll Everywhere, or Mentimeter to create a feedback and engagement system where you can solicit input, opinions, and suggestions from your team.

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James Cuthbert

Managing Director at Henkan | Transformation Partner | CEng | OpEx Consultant | Ex Big 4 | ANLP Certified Leadership Coach | Culture Change Architect
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If you are looking to deploy a strategy remotely, it’s important that enough narrative and engagement happens alongside the technical deployment and alignment of goals. Ensuring you have multiple senior leaders each communicating through videos and town hall meetings about the importance of the strategy and vision before engaging in cascade will help with alignment of expectations. Ensuring that these events are well facilitated online, with robust channels for feedback will help to align teams and set expectations. Running smaller online sessions for focus groups and targeted engagement will also ensure that any deployment isn’t tone deaf or disconnected with any resistances or concerns.

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4 Execute and monitor your progress

The fourth step is to execute and monitor your progress towards your vision and goals. This involves implementing your action plans, collecting data, and reviewing your performance. You can use online tools such as Google Analytics, Power BI, or Tableau to create a dashboard where you can visualize your data and KPIs. You can also use online tools such as LeanKit, Kanbanize, or Jira to create a workflow system where you can manage your work in progress, identify bottlenecks, and resolve issues.

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5 Review and adjust your strategy

The fifth step is to review and adjust your strategy based on your results and feedback. This involves conducting regular reviews, audits, and reflections with your team, using a structured and data-driven approach. You can use online tools such as Zoom, Teams, or Skype to conduct video meetings where you can discuss your achievements, challenges, and learnings. You can also use online tools such as SurveyMonkey, Typeform, or Qualtrics to conduct surveys where you can measure your team's satisfaction, engagement, and alignment.

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6 Celebrate and recognize your team

The sixth and final step is to celebrate and recognize your team for their efforts and outcomes. This is important for maintaining motivation, morale, and trust among your team members, especially when working remotely. You can use online tools such as Kudos, Bonusly, or WooBoard to create a recognition system where you can reward your team with points, badges, or gifts. You can also use online tools such as Kahoot, Jackbox, or Houseparty to create a fun and social system where you can play games, quizzes, or trivia with your team.

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Daniel Holanda

Business Excellence | Industrial Engineering | Lean Manufacturing | Operations | Operational Excellence
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Celebrar e reconhecer a equipe remotamente pode ser feito através de videoconferências de equipe, onde os gestores expressam gratid?o e reconhecimento pelos esfor?os individuais e coletivos. Enviar prêmios digitais, como cart?es de agradecimento personalizados ou vouchers online, e criar espa?os virtuais onde os colegas possam compartilhar elogios e reconhecimentos também s?o maneiras eficazes de promover um ambiente de valoriza??o e motiva??o à distancia.

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What are the best tools and practices for conducting Hoshin Kanri remotely?

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1 Define your vision and goals

2 Develop your strategy and action plans

3 Communicate and align your team

4 Execute and monitor your progress

5 Review and adjust your strategy

6 Celebrate and recognize your team

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