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What are the best practices for maintaining an accurate CMS taxonomy?

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A CMS taxonomy is a system of organizing and labeling the content of a website or an application according to its topics, types, attributes, and relationships. A well-designed and maintained CMS taxonomy can improve the user experience, the content quality, the search engine optimization, and the content management efficiency. However, a CMS taxonomy is not a static entity. It needs to evolve and adapt to the changing needs and expectations of the users, the content creators, and the business goals. In this article, we will discuss some of the best practices for maintaining an accurate CMS taxonomy in the context of information architecture.

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1 Audit your content regularly

One of the first steps to maintain an accurate CMS taxonomy is to audit your content regularly. A content audit is a process of reviewing and evaluating the current state of your content, its performance, its relevance, and its alignment with your goals. A content audit can help you identify the strengths and weaknesses of your CMS taxonomy, such as gaps, overlaps, inconsistencies, redundancies, or outdated terms. A content audit can also help you discover new opportunities for improving your content structure, navigation, labeling, and metadata. You can use various tools and methods to conduct a content audit, such as analytics, surveys, interviews, card sorting, or tree testing.

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Apurvo Ghosh, HFI CUA?

Design Leadership - Design Thinking - ??Published Author - Thought Leadership - Portfolio Management - UX Strategy - UX Sales - Digital Transformation - UX Research - Storyteller - People Management - Product Manager
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Regularly audit and update your CMS taxonomy to reflect evolving content and user needs. Involve content creators and stakeholders in the taxonomy refinement process to ensure relevancy. Use clear naming conventions and hierarchies for consistency. Implement metadata tagging for easier categorization and searchability. Regularly review analytics to identify and address taxonomy gaps or redundancies. Foster collaboration between content managers, IT, and stakeholders to maintain accuracy and relevance over time.

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2 Update your taxonomy based on data and feedback

Another best practice for maintaining an accurate CMS taxonomy is to update your taxonomy based on data and feedback. Data and feedback can come from various sources, such as users, content creators, stakeholders, or competitors. Data and feedback can help you validate or invalidate your assumptions, test your hypotheses, measure your outcomes, and learn from your mistakes. Data and feedback can also help you anticipate and respond to the changing needs and expectations of your users, content creators, and business goals. You can use various tools and methods to collect and analyze data and feedback, such as analytics, surveys, interviews, usability testing, or competitive analysis.

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Victor Gabry

Analista SEO | Msc. | Redator | UX Researcher |
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Um feedback normalmente subestimado é aquele que cruza o seu público com seu especialista. Em todo mercado, você como profissional de SEO terá um especialista da empresa que vende o servi?o e um cliente perturbando atendimento ao cliente. A sua taxonomia tem que ser como uma explica??o do primeiro para o segundo. Quando você pega aquele especialista muito bom no assunto, você pode analisar um caminho que ele faz, que vai do que o cliente sabe até o que ele n?o sabe. é esse caminho que você tem que imitar com a sua taxonomia.

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3 Document and communicate your taxonomy rules and guidelines

A third best practice for maintaining an accurate CMS taxonomy is to document and communicate your taxonomy rules and guidelines. Taxonomy rules and guidelines are the standards and principles that govern how your CMS taxonomy is designed, implemented, and maintained. Taxonomy rules and guidelines can help you ensure consistency, clarity, and accuracy across your content and your CMS. Taxonomy rules and guidelines can also help you educate and empower your content creators, editors, and managers to use and apply your CMS taxonomy correctly and effectively. You can use various tools and methods to document and communicate your taxonomy rules and guidelines, such as style guides, glossaries, templates, or training sessions.

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4 Review and refine your taxonomy periodically

A fourth best practice for maintaining an accurate CMS taxonomy is to review and refine your taxonomy periodically. A taxonomy review is a process of assessing and evaluating the effectiveness and efficiency of your CMS taxonomy, its impact on your user experience, content quality, search engine optimization, and content management efficiency. A taxonomy review can help you identify the areas of improvement, enhancement, or innovation for your CMS taxonomy. A taxonomy review can also help you align your CMS taxonomy with your current and future goals and strategies. You can use various tools and methods to review and refine your taxonomy periodically, such as analytics, surveys, interviews, usability testing, or benchmarking.

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5 Collaborate and coordinate with your taxonomy stakeholders

A fifth best practice for maintaining an accurate CMS taxonomy is to collaborate and coordinate with your taxonomy stakeholders. Taxonomy stakeholders are the people who are involved in or affected by your CMS taxonomy, such as users, content creators, editors, managers, developers, designers, or marketers. Collaborating and coordinating with your taxonomy stakeholders can help you understand and address their needs, expectations, and challenges. Collaborating and coordinating with your taxonomy stakeholders can also help you leverage their expertise, insights, and feedback. You can use various tools and methods to collaborate and coordinate with your taxonomy stakeholders, such as workshops, meetings, forums, or newsletters.

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6 Monitor and measure your taxonomy outcomes and impacts

A sixth best practice for maintaining an accurate CMS taxonomy is to monitor and measure your taxonomy outcomes and impacts. Taxonomy outcomes and impacts are the results and effects of your CMS taxonomy on your user experience, content quality, search engine optimization, and content management efficiency. Monitoring and measuring your taxonomy outcomes and impacts can help you evaluate and demonstrate the value and return on investment of your CMS taxonomy. Monitoring and measuring your taxonomy outcomes and impacts can also help you identify and celebrate your successes, learn from your failures, and plan for your future. You can use various tools and methods to monitor and measure your taxonomy outcomes and impacts, such as analytics, surveys, interviews, usability testing, or reports.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the best practices for maintaining an accurate CMS taxonomy?

1

2

3

4

5

6

7

1 Audit your content regularly

2 Update your taxonomy based on data and feedback

3 Document and communicate your taxonomy rules and guidelines

4 Review and refine your taxonomy periodically

5 Collaborate and coordinate with your taxonomy stakeholders

6 Monitor and measure your taxonomy outcomes and impacts

7 Here’s what else to consider

Information Architecture

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What are the best practices for maintaining an accurate CMS taxonomy?

1

2

3

4

5

6

7

1 Audit your content regularly

2 Update your taxonomy based on data and feedback

3 Document and communicate your taxonomy rules and guidelines

4 Review and refine your taxonomy periodically

5 Collaborate and coordinate with your taxonomy stakeholders

6 Monitor and measure your taxonomy outcomes and impacts

7 Here’s what else to consider

Information Architecture

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