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What are the best practices for keeping office equipment clean and sanitized?

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Keeping your office equipment clean and sanitized is not only important for hygiene and health, but also for productivity and performance. Dust, dirt, and germs can damage your devices, cause malfunctions, and spread infections. In this article, we will share some best practices for maintaining your office equipment, including computers, printers, scanners, phones, and keyboards.

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Maria Christidi Noble

Customer Success and Community Engagement leader providing Value as a Service| AWS User Group Leader | AWS Community…

1 Why clean and sanitize your office equipment?

Your office equipment is exposed to constant use, touch, and contact with various substances and materials. This can create a buildup of dust, dirt, oil, ink, toner, and bacteria on your devices, which can affect their functionality and lifespan. Moreover, dirty and contaminated equipment can pose a health risk for you and your coworkers, especially during a pandemic. Cleaning and sanitizing your office equipment regularly can prevent these problems and ensure a safe and efficient work environment.

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Maria Christidi Noble

Customer Success and Community Engagement leader providing Value as a Service| AWS User Group Leader | AWS Community Builder | Positive Energy Super Spreader ?| Cloud & Fitness| AWS Certified | Studies #cloudarchitecture
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Completely agree. A clean office environment is good for your health and to keep the office environment nice and tidy. Also helps maintain your office equipment longer.

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Jeferson Almeida

Secretário Executivo SRTE 0052464/SP | Assessoria Executiva | Gest?o de Agenda | Facilities | Family Office | RH | Organiza??o de Eventos e Viagens | Customer Experience
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To keep office equipment clean and sanitized, establish a regular cleaning routine, power off devices before cleaning, and use suitable electronic cleaning products. Clean keyboards and mice with compressed air and disinfectant wipes, computer screens with anti-static cloths, and regularly disinfect phones, printers, and scanners. Promote cleanliness in shared areas like copiers and encourage proper cable organization. Additionally, keep workstations and surfaces clean, provide hand sanitizer, and encourage regular handwashing. Educational signage can reinforce the importance of these practices.

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Medlene Ogueri

??Strategic Executive Assistant for Visionary Coaches & Founders | Streamlining Your Day-to-Day, So You Focus on Growth & Client Impact | I Save You 15+ Hours Weekly to Unlock Greater Business Success
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For health reasons first, it also gives a boost to your mood, no one thinks clearly in a cluttered and dirty space. Taking out time each morning before the start of work to put your work space in order should set the right tone for work.

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2 How often should you clean and sanitize your office equipment?

The frequency of cleaning and sanitizing your office equipment depends on several factors, such as the type of device, the level of use, the location, and the current health situation. However, as a general rule, you should aim to clean and sanitize your office equipment at least once a week, or more often if you share it with others or work in a high-risk setting. You should also clean and sanitize your equipment whenever you notice any visible dirt, stains, or spills on it.

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Medlene Ogueri

??Strategic Executive Assistant for Visionary Coaches & Founders | Streamlining Your Day-to-Day, So You Focus on Growth & Client Impact | I Save You 15+ Hours Weekly to Unlock Greater Business Success
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As often as needed, especially if you have people walking in and out frequently. You could do a big cleaning in the morning and sanitize throughout the day to save time

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3 What do you need to clean and sanitize your office equipment?

To clean and sanitize your office equipment effectively, you will need some basic supplies and tools, such as a soft cloth or microfiber cloth, a soft brush or compressed air, a mild detergent or soap, a disinfectant spray or wipes, a screen cleaner or alcohol-based wipes, and a vacuum cleaner or dustbuster. However, it is important to avoid using any harsh chemicals, abrasives, or solvents that could damage your equipment or cause health issues. Additionally, it is recommended to follow the manufacturer's instructions and recommendations for cleaning and sanitizing your specific devices.

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Maria Christidi Noble

Customer Success and Community Engagement leader providing Value as a Service| AWS User Group Leader | AWS Community Builder | Positive Energy Super Spreader ?| Cloud & Fitness| AWS Certified | Studies #cloudarchitecture
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I prefer using use cruelty-free, plant-based biodegradable cleaners, and sometimes I make my own with plants and essentials oils.

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Medlene Ogueri

??Strategic Executive Assistant for Visionary Coaches & Founders | Streamlining Your Day-to-Day, So You Focus on Growth & Client Impact | I Save You 15+ Hours Weekly to Unlock Greater Business Success
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Detergents, sanitizers, rags, disinfectants, mop, soap etc are basic cleaning supplies that every work place should have. Nothing too harsh to keep others uncomfortable

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4 How to clean and sanitize your computer?

Keeping your computer clean and sanitized is essential, so you should regularly follow certain steps. Firstly, turn off your computer and unplug it from the power source. Then, use a soft cloth or microfiber cloth to wipe the exterior of your computer, including the case, monitor and ports. Utilize a soft brush or compressed air to remove any dust or debris from the vents, fans and keyboards. Additionally, use a screen cleaner or alcohol-based wipes to gently clean the screen without any pressure or scratches. Furthermore, use a disinfectant spray or wipes to sanitize the keyboard, mouse and any other peripherals without getting into any openings or electrical components. Finally, let your computer dry completely prior to plugging it back in and turning it on.

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Medlene Ogueri

??Strategic Executive Assistant for Visionary Coaches & Founders | Streamlining Your Day-to-Day, So You Focus on Growth & Client Impact | I Save You 15+ Hours Weekly to Unlock Greater Business Success
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Turn off all electrical appliances before cleaning, You can use wet sanitary wipes, no use of dripping water to avoid damaging the appliances, you can use a rag dipped it disinfected water, squeeze out all the water properly and clean

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5 How to clean and sanitize your printer and scanner?

In order to keep your printer and scanner in good condition, regular cleaning and sanitizing is necessary. Make sure to turn off the devices and unplug them from the power source prior to cleaning. Use a soft cloth or microfiber cloth to wipe down the exterior, including the paper trays, lid, and buttons. A soft brush or compressed air can be used to remove dust or debris from the paper feed, rollers, and scanner glass. To clean the ink or toner cartridges, use a mild detergent or soap on a cloth, avoiding any contact with the nozzles or drum. Additionally, use a disinfectant spray or wipes to sanitize the paper trays, lid, and buttons while avoiding any openings or electrical components. Finally, make sure to let your printer and scanner dry completely before plugging them back in and turning them on.

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6 How to clean and sanitize your phone and keyboard?

Your phone and keyboard are the most touched and contaminated office equipment, so it is important to clean and sanitize them frequently. To do this, turn off your phone and keyboard and unplug them from the power source or remove the batteries. Use a soft cloth or microfiber cloth to wipe the exterior of your phone and keyboard, including the screen, the keys, and the cord. Use a soft brush or compressed air to remove any dust or debris from the gaps, cracks, and crevices. Additionally, use a screen cleaner or alcohol-based wipes to gently clean the screen of your phone. To sanitize the keys, cord, and other parts of your phone and keyboard, use a disinfectant spray or wipes while avoiding any openings or electrical components. Make sure to let your phone and keyboard dry completely before plugging them back in or inserting the batteries.

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Maria Christidi Noble

Customer Success and Community Engagement leader providing Value as a Service| AWS User Group Leader | AWS Community Builder | Positive Energy Super Spreader ?| Cloud & Fitness| AWS Certified | Studies #cloudarchitecture
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These are all great points. For my phone I've also made it a habit to use my UV sanitizer box every night, just in case I forgot to clean it during the day!

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What are the best practices for keeping office equipment clean and sanitized?

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1 Why clean and sanitize your office equipment?

2 How often should you clean and sanitize your office equipment?

3 What do you need to clean and sanitize your office equipment?

4 How to clean and sanitize your computer?

5 How to clean and sanitize your printer and scanner?

6 How to clean and sanitize your phone and keyboard?

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