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What are the best practices for creating an accurate and flexible construction schedule?

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A construction schedule is a vital tool for planning, managing, and delivering a successful civil engineering project. It helps you estimate the duration, cost, and resources needed for each task, as well as track the progress and performance of your team and subcontractors. However, creating an accurate and flexible construction schedule is not a simple task. It requires careful analysis, coordination, and communication among all the stakeholders involved. In this article, we will share some of the best practices for creating an accurate and flexible construction schedule that can help you achieve your project goals and avoid delays, disputes, and rework.

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1 Define the scope and objectives

The first step in creating a construction schedule is to define the scope and objectives of your project. You need to identify the deliverables, specifications, and quality standards that you need to meet, as well as the constraints, risks, and assumptions that may affect your project. You also need to establish the project milestones, deadlines, and key performance indicators that you will use to measure your success. By defining the scope and objectives clearly, you can avoid scope creep, misunderstandings, and conflicts later on.

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Dinusha Samaratunga

Senior Estimation Engineer
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If we are in Construction Team we should understand about the how we had get the Project . As example : Estimation Department should release their shopping list include Man power Hours to the system . That shopping list directs access to purchase department.. and any varies should be via Cost Control Engineer approval only .

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2 Break down the work

The next step is to break down the work into manageable and measurable units. You can use a work breakdown structure (WBS) to organize the work into hierarchical levels of tasks, subtasks, and activities. A WBS helps you define the scope, sequence, and dependencies of each work unit, as well as assign roles and responsibilities to your team and subcontractors. A WBS also helps you estimate the time, cost, and resources required for each work unit, as well as identify potential risks and issues.

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Sepehr Alibakhshi

Civil Engineer at Civil Engineering
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A WBS is essential for creating an efficient schedule, because it allows you to see the dependencies and relationships between the different parts of the project, and prioritize them accordingly. Without an accurate WBS, you may miss some important aspects of the project, or underestimate the complexity and duration of some tasks. This can lead to unrealistic expectations, missed deadlines, scope creep, cost overrun, and poor quality of the final deliverable. Therefore, an efficient schedule is not possible without an accurate WBS, because a WBS is the foundation of effective project management.

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Jeffery Murray

sewer/stormwater renewals tecnition at Greater Western Water/Programmed
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Creating a Work Breakdown Structure (WBS) is a crucial step in project planning and management. It allows for a comprehensive and organized breakdown of the project into smaller, more manageable components. The WBS provides a clear framework for understanding the scope of work, defining responsibilities, estimating resources, and identifying potential risks. This structured approach is key to successful project execution. When creating a WBS, it's important to consider the following best practices: 1.Hierarchical Structure. 2. Detailed Tasks. 3. Consistent Format. 4. Inclusiveness. 5. Validation and Review. 6. Integration with Other. Project Management Tools.

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3 Create a network diagram

A network diagram is a graphical representation of the logical relationships and dependencies among the work units in your project. It shows the order and duration of each work unit, as well as the critical path and the float. The critical path is the longest sequence of work units that determines the minimum completion time of your project. The float is the amount of time that a work unit can be delayed or advanced without affecting the critical path. A network diagram helps you optimize your schedule by identifying the critical and non-critical work units, as well as the opportunities for parallelism and compression.

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4 Develop a baseline schedule

A baseline schedule is a snapshot of your planned schedule at a given point in time. It reflects your best estimates and assumptions about the project scope, duration, cost, and resources. A baseline schedule serves as a reference point for monitoring and controlling your project performance and progress. It also helps you communicate your expectations and commitments to your team, subcontractors, clients, and other stakeholders. To develop a baseline schedule, you need to use a scheduling software or tool that can help you input, calculate, and visualize your schedule data.

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William Wan, IntPE, PMP, EIT

Top Voice - Civil Engineering & Project Management | IntPE | PMP? | CEng | MICE | Civil Engineer | Infrastructure |
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?? Developing a Baseline Schedule: Essential for Project Success ?? A baseline schedule is like a project blueprint, capturing your initial plans for scope, duration, cost, and resources, guiding performance monitoring and stakeholder communication. Why is it crucial? A baseline schedule provides a snapshot ?? of your project's intended trajectory, enabling you to track progress and make informed decisions. It's the cornerstone of effective project management. Using top-tier tools like Microsoft Project and Primavera P6, you can input, calculate, and visualize your schedule data with precision. These platforms empower you to create comprehensive schedules that align with project objectives. #civilengineering #MSProject #P6

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5 Update and adjust your schedule

A construction schedule is not a static document. It is a dynamic and evolving tool that reflects the changes and uncertainties that occur in your project environment. You need to update and adjust your schedule regularly to account for the actual performance and progress of your project, as well as the new information, requests, and issues that arise. You also need to review and analyze your schedule variance and performance indicators to identify the causes and impacts of any deviations from your baseline schedule. By updating and adjusting your schedule, you can maintain its accuracy and flexibility, as well as ensure its alignment with your project objectives and stakeholder expectations.

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William Wan, IntPE, PMP, EIT

Top Voice - Civil Engineering & Project Management | IntPE | PMP? | CEng | MICE | Civil Engineer | Infrastructure |
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?? Keeping Your Construction Schedule Up-to-Date: A Must for Project Success ??? A construction schedule ?? isn't carved in stone; it's a living document that evolves with your project. Regular updates and adjustments are essential to reflect actual progress and accommodate changes. Why update? It's simple: you can't navigate a project blindfolded. Regular updates ensure your schedule stays accurate and responsive to evolving circumstances. It's the key to staying on track and meeting your objectives. Using the right tools ??? and techniques, like critical path analysis and resource leveling, helps you identify deviations and make timely adjustments.?? #civilengineering #MSProject #P6 #scheduling

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6 Communicate and collaborate with your stakeholders

The final and most important step in creating an accurate and flexible construction schedule is to communicate and collaborate with your stakeholders. You need to share your schedule information and updates with your team, subcontractors, clients, and other stakeholders regularly and transparently. You also need to solicit their feedback, input, and approval on your schedule plans and changes. By communicating and collaborating with your stakeholders, you can foster trust, accountability, and cooperation among them, as well as prevent or resolve any conflicts, disputes, or misunderstandings that may affect your schedule.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Laurel Johnson

Principal Consultant at SME | Chief Distributor - Geotechnical Pixie Dust
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Communicate with your subs AND DON’T FORGET YOUR TESTING AGENCY & the building department. Nothing derails a certificate of occupancy faster than those punch list items you put on the back burner or that inspection you forgot or didn’t realize you needed.

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What are the best practices for creating an accurate and flexible construction schedule?

1

2

3

4

5

6

7

1 Define the scope and objectives

2 Break down the work

3 Create a network diagram

4 Develop a baseline schedule

5 Update and adjust your schedule

6 Communicate and collaborate with your stakeholders

7 Here’s what else to consider

Civil Engineering Design

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What are the best practices for creating an accurate and flexible construction schedule?

1

2

3

4

5

6

7

1 Define the scope and objectives

2 Break down the work

3 Create a network diagram

4 Develop a baseline schedule

5 Update and adjust your schedule

6 Communicate and collaborate with your stakeholders

7 Here’s what else to consider

Civil Engineering Design

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