What are the best facility maintenance software solutions for preventive maintenance scheduling?

The best facility maintenance software solutions provide features such as automated scheduling, work order management, asset tracking, and reporting. The best choice will depend on your organization's specific needs and requirements. Here are some of the highest-rated options available: IBM Maximo/ Up Keep /Hippo CMMS /Dude Solutions (Asset Essentials) /FMX /Service Channel /iOffice /Maintenance Connection / These software solutions are designed to streamline the preventive maintenance scheduling process, ensuring that maintenance tasks are performed on time and efficiently. When choosing the best solution, consider factors such as ease of use, integration capabilities, and cost to find the best fit for your organization.

I recommend choosing a system specifically designed for work order management rather than an all-in-one solution that combines request management, work order management, and ERP functions. Such specialized systems typically offer more robust features and better performance for managing work orders. Furthermore, leveraging reporting, data analytics, and dashboards can provide valuable insights. The data captured by the software can be used for various additional functions, such as carbon reporting and capital expenditure (capex) planning. By utilizing these insights, organizations can enhance their maintenance strategies, improve efficiency, and achieve better long-term planning and sustainability goals.

In my experience, an especially tailored software system to cover the exact needs of your company is the best and sometimes cheapest solution

SAP is one of the best software for scheduling of maintenance jobs and execution of task by making requisitions and service order accordingly,further billing of specific items against any cost centre / equipment is also being punched to evaluate spending so that costing could be possible for future forecasted maintainance budgeting.

Currently we are using WeConnectU, being in the property management industry. For ticketing, I have used better systems in general. It can be used for reporting and tracking purposes. But for compliance issues I still prefer an Excel template, filtered by property and expiry date; so I know which building needs to update which compliance element (fire, sprinkler, lift etc). Enter the due dates, then get the quotes a couple of weeks in advance; giving enough time to get the quote and obtain approvals to proceed, so the work can be done before expiry date.

One thing I have found helpful is a centralized place for storage of records that all users can find when we have to. I must look at selection of software where there was a user journey map experience.

The user experience of maintenance software is crucial for acceptance and effective use. ??? You need a solution that is intuitive and requires minimal training, with a user-friendly interface that simplifies the planning process. Look for software that provides quick access to maintenance records, work orders, and asset information. This ensures your team can manage preventive maintenance tasks efficiently, without unnecessary complexity or confusion. Cutting corners here risks inefficient operations and team frustration. ?? A great user experience is key to smooth maintenance processes!

It is best that the software is applicable on all platforms (like an app) or at least should be compatible when opening on a mobile device if the software is web-based (opens through web-browser).

El usuario se debe sentir a gusto con el entorno y la interfaz que le ofrece el software de mantenimiento y esto se resume en una sola palabra: Confianza. Tan importante en el ámbito de mantenimiento, pues le da precisamente al usuario, la tranquilidad de poder gestionar todas sus tareas de una manera confiable.

Yes of course it should be user friendly and minimum training required that can save time of manpower. It should also offer a mobile app for on the go to maintenance management

In today’s connected world, integrating maintenance software with other systems is a significant advantage. ?? It should seamlessly connect with your existing building management systems, inventory management tools, and other operational software. This integration enables cross-platform information exchange, reduces the likelihood of errors, and ensures all aspects of facility management are synchronized and updated in real time. Ignoring integration? You’re risking isolated systems and inefficient processes. ?? The future of maintenance lies in connectivity!

The software should offer a one-click access to automatically send an automated approval email to the manager regarding on the scheduled maintenance activity of the equipment.

Mobile App: Access the software on mobile devices for on-the-go management of maintenance tasks. Offline Access: Perform maintenance tasks and updates even without an internet connection, with data syncing when back online.

Mobile accessibility is a frontier for effective facilities management. It makes the job easier and every one can log into the system wherever they are.

En estos tiempos modernos de conectividad dinámica y en tiempo real, ese software se debe sincronizar permanentemente la información cargada por el usuario a la Nube y garantizar la seguridad de la información, para que el usuario pueda gestionar posterior a la carga de la data, todo lo relacionado con sus planes de acción.

When used in office, the software shall only be accessible on a specific network where specific devices can only connect to avoid unauthorized use.

I've used a variety of software packages from Maximo to Elogbooks and JobLogic. In my experience, the ones that worked best integrate well with other programs such as Excel, and allow for notes to be added to the job record that are easy to access with a flexible storage facility for documentation -- completion or compliance. The comprehensive ones cover all areas and mean you don't have to switch between programs. The over-engineered ones require you to work with multiple programs because they're not flexible enough to allow for items the programmers didn't forsee. When choosing a program, ask first if it can do what you want it to do. That will decide for you.

Best procedure I have ever experienced was Annual Maintenance chart displayed in Freescale Facility head's office for total control over completed/ due activities. 5- 10 mins daily glance at the chart- accessible to all stakeholders did the trick and made them accountable.

For cost-efficient preventive maintenance scheduling, consider software solutions like UpKeep, Fiix, and Hippo CMMS. These platforms offer features such as automated scheduling, work order management, and asset tracking to streamline maintenance processes. Look for solutions with flexible pricing plans and scalability to match your facility's needs while maximizing cost efficiency. Additionally, prioritize platforms with user-friendly interfaces and mobile accessibility to enhance productivity and user adoption, ultimately optimizing your maintenance budget.

Customization and Scalability Customizable Fields and Workflows: Adapt the software to meet specific organizational needs with customizable fields and workflows. Scalability: Scale the software to accommodate growing numbers of users, assets, and locations as the organization expands.

For medium and larger organizations, the ability to customize forms, drop downs, reports based on groups like shop or workgroups is essential. Many FM departments seem to undervalue the need for dedicated staffing for the role of a System Administrator for their CMMS. That person should have a fair degree of IT skills, broad knowledge and experience with equipment r&m and the ability to produce effective standards and training . The System Admin should be at a Manager level in the organization. Over time having an in-house System Admin will save organizations time and money rather then dependency on the software vendor.