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What are the benefits of using an export management system or software?

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If you are involved in exporting goods or services, you know how complex and challenging it can be to comply with various export regulations, documentation, and procedures. You also know the risks and costs of violating them, which can include fines, penalties, sanctions, or even criminal prosecution. That's why using an export management system or software can be a smart and strategic decision for your business. In this article, we will explain what an export management system or software is, and what are the benefits of using one for your export administration.

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Pinal Zala

Empowering Exporters with Innovative Software Solutions | Founder, ThinkerSky Technologies Pvt. Ltd | CEO, VG Infotec
Natália Saconi

Exporta??o |??Top Voice de Gest?o Logística | Gest?o Operacional | Gest?o Comercial

1 What is an export management system or software?

An export management system or software is a tool that helps you manage and automate your export processes, such as screening customers and suppliers, classifying products, generating and filing export documents, tracking shipments, and reporting and auditing export activities. It can be a standalone application, a cloud-based service, or an integrated module of your enterprise resource planning (ERP) or customer relationship management (CRM) system. Depending on your needs and preferences, you can choose from various features and functionalities, such as data integration, workflow management, compliance alerts, online training, and analytics.

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2 How can it improve your compliance?

Using an export management system or software can offer several benefits, such as screening customers and suppliers against restricted and denied party lists, classifying products according to the Harmonized System (HS) codes and Export Control Classification Numbers (ECCNs), generating and filing export documents, tracking shipments, and reporting and auditing export activities. This helps to ensure compliance with various export regulations, such as the Export Administration Regulations (EAR), the International Traffic in Arms Regulations (ITAR), the Office of Foreign Assets Control (OFAC) sanctions, and the Foreign Trade Regulations (FTR). Furthermore, it can help to meet the documentation and reporting requirements of the U.S. Customs and Border Protection (CBP), the Census Bureau, and the destination country. Finally, it can help to keep records of export transactions and verify compliance performance, while identifying any gaps or errors.

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3 How can it save you time and money?

Using an export management system or software can save time and money by streamlining and simplifying export processes, reducing errors and delays, and increasing efficiency and productivity. Automating export tasks and workflows, such as screening, classification, document generation, and filing can eliminate manual and repetitive work, reduce human errors, and speed up export operations. Additionally, integrating export data and processes with other business systems such as ERP, CRM, accounting, or inventory systems can avoid data duplication, inconsistency, and inaccuracy. Moreover, a cloud-based service or mobile app can enable remote and flexible work, improve collaboration and communication, and respond to changing market conditions. Finally, optimizing export costs and revenues by minimizing compliance risks and penalties, taking advantage of duty savings and trade preferences, reducing shipping expenses, and expanding market reach can further benefit your business.

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Natália Saconi

Exporta??o |??Top Voice de Gest?o Logística | Gest?o Operacional | Gest?o Comercial
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Utilize sistemas integrados com os principais operadores logísticos! Isso proporcionará uma melhor comunica??o de dados na cadeia, evitando erros na opera??o, retrabalhos e possíveis custos adicionais.

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4 How can it enhance your customer service?

An export management system or software can be incredibly beneficial to your customer service. It can help you ensure that your products or services are delivered on time and in the best condition, by avoiding compliance violations, delays, or damages. Additionally, you can provide customers with accurate and timely information, such as product specifications, pricing, availability, delivery status, and tracking numbers. Furthermore, you can customize your export processes and documents to meet customers' expectations and preferences. Finally, you can build trust and loyalty with customers by demonstrating professionalism and competence as an exporter. By resolving any issues or complaints promptly and effectively, you can seek their satisfaction and referrals.

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Natália Saconi

Exporta??o |??Top Voice de Gest?o Logística | Gest?o Operacional | Gest?o Comercial
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Invista em softwares modernos e personalizados para o seu negócio! Existem sistemas que viabilizam o acesso digital a boletos e notas fiscais, proporcionando eficiência e agilidade. Essas ferramentas também possibilitam o rastreamento de embarques, permitindo que os clientes consultem valores pendentes e visualizem as cargas atualizadas nas últimas 48 horas.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Pinal Zala

Empowering Exporters with Innovative Software Solutions | Founder, ThinkerSky Technologies Pvt. Ltd | CEO, VG Infotec
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Benefits of using an export management system or software 1. Ensure Consistency Throughout Your Company or Brand 2. Reduce the Time It Takes to Create Export Documents 3. Improve the Accuracy of Your Export Documents 4. Monitor Your Export Process 5. Data Visibility Helps You Make Decisions 6. Increase Team Efficiency

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What are the benefits of using an export management system or software?

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1 What is an export management system or software?

2 How can it improve your compliance?

3 How can it save you time and money?

4 How can it enhance your customer service?

5 Here’s what else to consider

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