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Last updated on 2024年8月2日

Trying to promote inclusivity in cross-border team meetings with varying language fluency?

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Navigating cross-border team meetings can be a complex dance of languages and cultures. As you work abroad, you're likely to encounter scenarios where team members have varying levels of fluency in the common language, often English. This can create barriers to effective communication and collaboration. However, with a few strategic approaches, you can promote inclusivity and ensure that everyone's voice is heard, regardless of their language proficiency. It's about creating an environment where all team members feel valued and empowered to contribute to their fullest potential.

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1 Set Ground Rules

To foster an inclusive atmosphere, it's crucial to establish ground rules that accommodate different language fluencies. Encourage team members to speak slowly and clearly, and to avoid idioms or colloquialisms that might be confusing to non-native speakers. It's also helpful to agree on a process for asking for clarification when needed, without embarrassment or interruption. This sets a respectful tone and ensures that everyone understands the material discussed, paving the way for more effective and collaborative meetings.

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Mark Raby

Certified OCT K-12 Teacher with 10+ Years Experience in Both In-Person and Online Instruction.
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These are excellent points raised for setting ground rules. When setting reasonable expectations, I believe it is also important to be respectful of cultural differences. Eye contact for example can be perceived and interpreted in different ways according to different cultures. I have found speaking openly about these biases can help reduce miscommunications and assumptions.

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2 Use Visual Aids

Visual aids can be a powerful tool for enhancing understanding across language barriers. They provide context and can help convey complex ideas in a more digestible format. When preparing for a meeting, consider using slides, charts, or diagrams to accompany your points. This not only aids comprehension for those with varying language fluency but also caters to visual learners and can make your meetings more engaging for all participants.

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3 Leverage Technology

In today's digital age, technology can be a great equalizer in managing language diversity. Utilize translation apps or built-in features in meeting platforms that offer real-time translation or transcription services. This allows non-native speakers to follow along more comfortably and reduces the likelihood of misunderstandings. Remember to test these tools before the meeting to ensure they work seamlessly, avoiding any potential disruptions.

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4 Encourage Participation

Creating an inclusive meeting environment means encouraging participation from everyone. You can achieve this by directly inviting input from all team members and by being patient with those who might need more time to formulate their thoughts in a non-native language. Acknowledge all contributions equally, and consider rotating meeting leadership to give everyone the experience of guiding the discussion, which can build confidence and inclusivity.

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Mark Raby

Certified OCT K-12 Teacher with 10+ Years Experience in Both In-Person and Online Instruction.
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One thing I’ve found helpful when encouraging participation is to provide a platform that can promote privacy and discretion - such as Google form or an exit ticket so that fear of public speaking would not be a barrier for participation.

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5 Follow-Up Effectively

Communication doesn't end when the meeting does. Follow up with written summaries of what was discussed, including action items and decisions made. This allows team members who may have struggled with language during the meeting to review the content at their own pace and ensures that everyone is on the same page moving forward. Providing this resource demonstrates a commitment to inclusivity beyond the meeting itself.

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6 Continuous Improvement

Promoting inclusivity is an ongoing effort that requires regular reflection and adjustment. Solicit feedback from your team about the effectiveness of your inclusivity strategies and be open to making changes based on their experiences. Continuous improvement shows your commitment to creating a truly collaborative environment and can lead to innovative solutions that benefit everyone on the team.

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Mark Raby

Certified OCT K-12 Teacher with 10+ Years Experience in Both In-Person and Online Instruction.
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I agree wholeheartedly with emphasizing continuous improvement culture as a necessary step in fostering inclusivity. Making adjustments and learning from our experiences can go a long way in making people feel seen and feel heard. Making adjustments to accommodate individuals can help a great deal with team building and motivation. It models collaboration and it can spell the difference between fitting in and belonging.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Trying to promote inclusivity in cross-border team meetings with varying language fluency?

1

2

3

4

5

6

7

1 Set Ground Rules

2 Use Visual Aids

3 Leverage Technology

4 Encourage Participation

5 Follow-Up Effectively

6 Continuous Improvement

7 Here’s what else to consider

Working Abroad

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Trying to promote inclusivity in cross-border team meetings with varying language fluency?

1

2

3

4

5

6

7

1 Set Ground Rules

2 Use Visual Aids

3 Leverage Technology

4 Encourage Participation

5 Follow-Up Effectively

6 Continuous Improvement

7 Here’s what else to consider

Working Abroad

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