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How would you handle technical difficulties that eat into your presentation time?

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When you're standing before an audience, ready to deliver a presentation, technical difficulties are the last thing you want to deal with. However, they are a common occurrence that can eat into your allotted time and disrupt your flow. How you handle these hiccups can significantly impact the effectiveness of your presentation and the impression you leave on your audience. It's essential to be prepared, stay calm, and have a plan to address these issues efficiently.

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Johnson Shrestha

Semifinalist @World Championship of Public Speaking '23-24 | Marketing, Strategy & Communications | Writer | Speaker

1 Stay Composed

Remaining calm in the face of technical difficulties is crucial. Your audience will look to you for cues on how to react; if you appear flustered or frustrated, it can create a negative atmosphere. Instead, take a deep breath and maintain a positive demeanor. Reassure your audience that the issue is being addressed, and use this time to engage them with a relevant anecdote or question related to your topic. This not only keeps them interested but also demonstrates your professionalism and ability to handle unexpected situations.

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Johnson Shrestha

Semifinalist @World Championship of Public Speaking '23-24 | Marketing, Strategy & Communications | Writer | Speaker
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This is the most important aspect of tackling technical glitches - presence of mind. I witnessed an instance during a national level pageant - a contestant was answering the judges' questions and there was a power-cut and the backup wasn't connected the sound system or something but the contestant stood firm and kept smiling, no sign of nervousness in his face (he ended up winning the title). So, in case anything such happens, remain calm and composed. Maybe, just comment or remark on the situation as if you're acknowledging it "Looks like we have a situation - I'm sure our experts will get it handled" and do not let it bring the atmosphere down, thereby demonstrating your adaptivity as well.

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2 Prepare Backups

Before you even step into the presentation room, ensure you have backups for your most critical elements. This could mean having your presentation on multiple devices, including a USB drive, or bringing your own cables and adapters compatible with different setups. Additionally, consider having hard copies of your slides or notes to distribute if the digital version fails. By preparing for the worst, you can minimize downtime and continue to convey your message even without technology.

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3 Simplify Tech

Simplify your use of technology wherever possible. Complex setups increase the likelihood of technical issues. If you can, use a straightforward presentation tool and avoid unnecessary multimedia elements that could go wrong. This doesn't mean your presentation should be dull—use engaging visuals and clear content to keep your audience's attention. By simplifying, you reduce the potential for problems and make it easier to troubleshoot if something does go awry.

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Johnson Shrestha

Semifinalist @World Championship of Public Speaking '23-24 | Marketing, Strategy & Communications | Writer | Speaker
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Unless your presentation absolutely has to include videos, animations or sounds to get your message across, try to avoid them to the best of your ability. A straightforward presentation could be handled even without any supportive media in case of glitches simply through your words & actions. Keeping it simple is the way to go!

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4 Engage Audience

If technical difficulties cannot be resolved quickly, turn this challenge into an opportunity to interact more directly with your audience. Ask them questions, encourage discussion, or facilitate a brief activity related to your presentation's topic. This interaction can provide valuable insights into your audience's interests and keep them engaged while the technical issues are being fixed. Remember, your goal is to maintain their attention and interest, regardless of the technical situation.

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Johnson Shrestha

Semifinalist @World Championship of Public Speaking '23-24 | Marketing, Strategy & Communications | Writer | Speaker
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The best way to overcome technical issues during any presentation is audience engagement. If you can twist your topic slightly offhand to the current situation, even better! For instance, if your topic is 'Artificial Intelligence' and you have some glitches, you can simply have a remark "See? Here's why AI will not take over the world...our technical glitches will save us" or something along the lines; if you can make it witty and funny, that is sure to engage the audience and lift the atmosphere in the room.

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5 Utilize Support

Don't hesitate to call for help when facing technical issues during a presentation. Most venues have a support team or an audio-visual (AV) technician on hand to assist with such problems. Before starting, familiarize yourself with how to get their attention discreetly, and don't be afraid to pause your presentation to seek their help. Their expertise can quickly resolve the issue, allowing you to focus on delivering your content.

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6 Adapt Content

Finally, be ready to adapt your content on the fly if technical difficulties cut into your time. Prioritize the key messages you want to convey and be prepared to skip less critical parts of your presentation if necessary. This ensures that your audience leaves with the main takeaways even if you have to condense your content. Flexibility and the ability to prioritize information are essential skills for any presenter, especially when faced with unexpected challenges.

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How would you handle technical difficulties that eat into your presentation time?

1

2

3

4

5

6

1 Stay Composed

2 Prepare Backups

3 Simplify Tech

4 Engage Audience

5 Utilize Support

6 Adapt Content

Presentation Skills

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How would you handle technical difficulties that eat into your presentation time?

1

2

3

4

5

6

1 Stay Composed

2 Prepare Backups

3 Simplify Tech

4 Engage Audience

5 Utilize Support

6 Adapt Content

Presentation Skills

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