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How do you write a research report that people will actually read?

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Research reports are valuable tools for sharing your findings, insights, and recommendations with your audience. But how can you make sure that your report is not only informative, but also engaging and persuasive? How can you write a research report that people will actually read? Here are some tips to help you craft a clear, concise, and compelling report that will capture your readers' attention and interest.

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Javier Monta?o Sierra

Market Access Specialist at PharmaLex | PhD in Biomedicine - Immunology
Maria Machado

Suggesting revisions before reviewer 2 demands them | Helping researchers get their scientific findings published…

1 Know your purpose and audience

Before you start writing, you need to define the purpose and audience of your report. What are the main questions, problems, or goals that your report addresses? Who are your intended readers, and what are their needs, expectations, and preferences? How do you want them to use or act on your report? Answering these questions will help you shape your report's content, tone, and format.

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2 Plan your structure and outline

A well-structured report is easier to read and follow than a disorganized one. A typical research report has four main sections: introduction, methods, results, and discussion. However, depending on your purpose and audience, you may also include other sections, such as executive summary, recommendations, limitations, or appendices. To plan your structure, create an outline that summarizes the main points and subpoints of each section. This will help you organize your ideas, identify gaps, and avoid repetition.

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Javier Monta?o Sierra

Market Access Specialist at PharmaLex | PhD in Biomedicine - Immunology
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Despite it is not crucial, it is also useful to include some important bibliographic references in your reports,id possible referring to the pillars of your research.

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Maria Machado

Suggesting revisions before reviewer 2 demands them | Helping researchers get their scientific findings published quickly | Clearly transmitting the message uncovered from your data | Coffee drinker | ??? person
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The overall message of a research study is often divided into headings and subheadings, that function as chapters of the overarching story. We usually start by confirming concepts that were already known, then apply them to a new paradigm, while safeguarding all the caveats. Then, we describe the effect of our manipulation on a known biological mechanism, then on a related but different mechanism, to finally highlight a novel molecular mechanism. Each section should be easy to follow, with comparisons between different conditions building logically one from another. Parallel grammatical structure also helps with aprehending the main message—it's best to start with easier concepts and build up to more complex ones.

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3 Write with clarity and simplicity

One of the most important research skills is the ability to communicate your message clearly and simply. Avoid using jargon, acronyms, or technical terms that may confuse or alienate your readers. If you have to use them, make sure to define or explain them. Use short sentences, active voice, and transition words to create a smooth and coherent flow. Use headings, subheadings, bullet points, tables, graphs, or charts to break up long blocks of text and highlight key information.

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Maria Machado

Suggesting revisions before reviewer 2 demands them | Helping researchers get their scientific findings published quickly | Clearly transmitting the message uncovered from your data | Coffee drinker | ??? person
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The value of the report is defined by its grammar, syntax, style, tone, clarity, and credibility. However, to ensure that the message is being conveyed, the document should be characterized by unity, congruence, and coherence. Ensure that all figures, tables, and references are cited in the text. Check for subject/verb agreement and placement of verbs. Ensure that acronyms are spelled out at first use. Prune useless or redundant words, and jargon.

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4 Engage and persuade your readers

A research report is not only a factual document, but also a persuasive one. You want your readers to understand, trust, and act on your findings and recommendations. To achieve this, you need to engage and persuade your readers. Use storytelling techniques, such as anecdotes, quotes, or examples, to illustrate your points and connect with your readers' emotions. Use evidence, such as data, statistics, or citations, to support your claims and show your credibility. Use rhetorical devices, such as questions, comparisons, or contrasts, to emphasize your arguments and appeal to your readers' logic.

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5 Edit and proofread your report

The final step of writing a research report is to edit and proofread it. Editing involves checking and improving the content, structure, and style of your report. Proofreading involves checking and correcting the grammar, spelling, punctuation, and formatting of your report. You can use tools, such as spell checkers, grammar checkers, or style guides, to help you with this process. However, do not rely solely on them. You should also read your report aloud, ask for feedback, or use a peer review system to catch any errors or inconsistencies.

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Javier Monta?o Sierra

Market Access Specialist at PharmaLex | PhD in Biomedicine - Immunology
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Depending on the objective public which will read the report, consider asking a colleage which is not working on your project to read it in order to assess the understandability of it.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Javier Monta?o Sierra

Market Access Specialist at PharmaLex | PhD in Biomedicine - Immunology
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Before writing the report, it is important to plan it according to the context and the space available, which sometimes is limited. For that reason, take into considerarion if the summary you are preparing is preceeded by another one or not to avoid repetitive information or to add more context, for example, to engage the reader.

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How do you write a research report that people will actually read?

1

2

3

4

5

6

1 Know your purpose and audience

2 Plan your structure and outline

3 Write with clarity and simplicity

4 Engage and persuade your readers

5 Edit and proofread your report

6 Here’s what else to consider

Research

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How do you write a research report that people will actually read?

1

2

3

4

5

6

1 Know your purpose and audience

2 Plan your structure and outline

3 Write with clarity and simplicity

4 Engage and persuade your readers

5 Edit and proofread your report

6 Here’s what else to consider

Research

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