How do you use web conferencing to collaborate with suppliers during Network Engineering projects?

1 Choose the right platform

When selecting a web conferencing platform for network engineering projects, there are several factors to consider, such as the number of participants and the duration of the sessions, the quality and reliability of the video and audio, the security and privacy of the data and communication, the features and functionalities, such as screen sharing, whiteboard, recording, chat, and polls, the compatibility and integration with your network design and simulation tools, such as GNS3, Cisco Packet Tracer, or NetSim, as well as the cost and availability of technical support. It is important to compare different platforms and test them before deciding on one. Additionally, you should consult with your suppliers to agree on a common platform that works for both parties.

2 Prepare your agenda and materials

The second step to use web conferencing for network engineering projects is to prepare your agenda and materials for each session. Before the session, you should share your agenda and materials with your suppliers, so that they can provide their inputs and feedback. When preparing for the session, make sure that you have a clear and specific goal, such as defining your network requirements, reviewing your network design, or simulating your network performance. Additionally, create a list of topics, questions, and tasks that you want to cover during the web conference. You will need materials such as network diagrams, specifications, and documentation; network design and simulation software and files; network devices, cables, and connectors; testing and troubleshooting tools; notes, slides, or reports. Ensure that all of these materials are organized, updated, and accessible. Lastly, check your internet connection, webcam, microphone, and speakers before the session.

3 Engage your suppliers

The third step to use web conferencing for network engineering projects is to engage your suppliers during the session. Begin by introducing yourself and your suppliers and reviewing the agenda and goal. Then, utilize the web conferencing features to facilitate collaboration. For instance, you can use the screen sharing feature to show software and files, demonstrate network scenarios and results, or use the whiteboard feature to draw diagrams and explain concepts. To capture the session for reference or improvement, use the recording feature. Additionally, utilize the chat feature to send messages, links, files, or emojis to your suppliers while keeping a record of communication. Moreover, use the polls feature to gather feedback from your suppliers on network issues or options. Furthermore, invite your suppliers to share their screen, video, audio, and chat with you while asking them questions and listening to their answers. Monitor the time and progress of the session while keeping it focused and productive.

4 Follow up and evaluate

The fourth step to use web conferencing for network engineering projects is to follow up and evaluate after the session. You should end the session by summarizing the main points, outcomes, and action items, and thanking your suppliers for their participation and cooperation. You should also send a follow-up email or message to your suppliers, and attach the recording, the chat transcript, and any other relevant materials from the session. You should also ask your suppliers for their feedback and suggestions on how to improve your web conferencing experience and your network engineering project.

You should also evaluate your own performance and satisfaction with the web conferencing session, and identify your strengths and weaknesses, and areas for improvement. You should also review your network design and simulation results, and check if they meet your requirements and expectations. You should also update your network documentation and report your network status and progress to your stakeholders.

Web conferencing is a valuable skill for network engineers to collaborate with suppliers during network design and simulation projects. It can help you save time, money, and resources, and enhance your network quality, performance, and security. By following these four steps, you can use web conferencing effectively to communicate your requirements, test your solutions, and troubleshoot your issues with your suppliers.

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?