How do you use templates and samples effectively in letter writing?

1 Choose the right template or sample

The first step to using templates and samples effectively is to choose the right one for your situation and audience. There are many types of letters, such as formal, informal, business, personal, academic, and so on. Each type has its own conventions, expectations, and etiquette. Therefore, you need to select a template or sample that matches the type of letter you want to write, as well as the tone, style, and level of formality that is appropriate for your recipient. For example, if you are writing a cover letter for a job application, you should look for a template or sample that is relevant to your industry, position, and skills. If you are writing a thank-you letter to a friend, you should look for a template or sample that is warm, friendly, and sincere.

2 Adapt the template or sample to your needs

The second step to using templates and samples effectively is to adapt them to your specific needs and goals. Templates and samples are not meant to be copied and pasted without any changes. They are only meant to provide you with a general structure, format, and language that you can modify according to your situation and purpose. You should always personalize your letter by adding your own details, examples, achievements, opinions, and emotions. You should also avoid using generic phrases, clichés, or jargon that do not reflect your voice or personality. Instead, you should use clear, concise, and courteous language that expresses your message and intention. Remember, your letter should showcase your individuality, professionalism, and respect for your recipient.

4 Review and revise your letter

The fourth step to using templates and samples effectively is to review and revise your letter before sending it. Templates and samples are not final, and they may need some adjustments or improvements based on your feedback or the feedback of others. You should always read your letter aloud or ask someone else to read it for you, to catch any errors, ambiguities, or inconsistencies that you may have missed. You should also evaluate your letter for its effectiveness, impact, and suitability. Ask yourself if your letter meets the expectations and requirements of your recipient. Ask yourself if your letter conveys your message and purpose clearly and convincingly. Ask yourself if your letter reflects your best self and your best work.

5 Use templates and samples sparingly

The fifth step to using templates and samples effectively is to use them sparingly and wisely. Templates and samples are useful tools, but they are not substitutes for your own creativity, judgment, and skills. You should not rely on templates and samples for every letter you write, or use the same template or sample repeatedly. You should also not use templates and samples that are outdated, inappropriate, or unethical. For example, you should not use a template or sample that contains false or misleading information, plagiarized or copyrighted content, or offensive or discriminatory language. You should always respect the rights and privacy of the original authors and sources of the templates and samples you use.

6 Learn from templates and samples

The sixth step to using templates and samples effectively is to learn from them and improve your letter writing skills. Templates and samples are not only tools, but also teachers. They can help you learn the best practices, techniques, and tips of letter writing. They can help you understand the different types, formats, and tones of letters. They can help you expand your vocabulary, grammar, and style. And they can help you develop your confidence, competence, and creativity as a letter writer. You should always analyze the templates and samples you use, and identify what works well and what can be improved. You should also compare the templates and samples with your own letters, and see how you can apply the lessons learned to your future letters.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?