Presentation tools are software applications that help you create and deliver engaging and effective presentations. They can help you design slides, add animations, insert multimedia, and share your work with your audience. But how do you use presentation tools to share work? In this article, you will learn some tips and best practices for using presentation tools to share work.
The first step is to choose the right presentation tool for your purpose and audience. There are many options available, such as PowerPoint, Google Slides, Prezi, Canva, and more. Each tool has its own features, advantages, and limitations. You should consider factors such as the compatibility, accessibility, cost, and ease of use of the tool. You should also think about the type of presentation you want to create, such as informative, persuasive, or interactive.
Choosing the right tool based on your compatibility is the first step towards start creating your presentation that is visually appealing to your audience. Canva is the easy and go to tool for creating any visual designs. It's free and have lot of pre made presentation templates.
The next step is to plan your content and structure your presentation. You should have a clear goal, message, and audience for your presentation. You should also outline the main points, subpoints, and supporting details you want to cover. You should use the 10-20-30 rule, which suggests that your presentation should have no more than 10 slides, last no more than 20 minutes, and use a font size of at least 30 points. This will help you keep your presentation concise, clear, and impactful.
It is not always possible to keep your presentation to 20 minutes. So if they last longer, keep the same principle, and use the 10-20-30 rule to build your different sections in your presentation. If possible, every 20 minutes either recap, spend a moment getting audience engagement or have a break. Keep the engagement simple but interactive, for example use chat to get people to respond to your questions, or add in a poll and discuss the results. Practice your 20 minutes of presenting, you will be surprised how quickly time goes. Keep adjusting your story to fit your 20 minute deadline!
10-20-30 rule is an effective way to plan your presentation content to make it memorable, crisp and concise especially in certain contexts like business pitches or investor presentations.
The third step is to design your slides using the presentation tool. You should follow some basic design principles, such as using a consistent theme, color scheme, and layout. You should also use images, charts, graphs, and videos to enhance your visual appeal and convey your data. You should avoid using too much text, clutter, or distractions on your slides. You should also use animations and transitions sparingly and only when they add value or emphasis to your message.
Yes, before creating presentation slides it is extremely important to go through the basic of graphic design and make yourself familiarize with design principles and visual elements. Your main goal should be to make your slides simple so that it convey the right message.
The fourth step is to practice your delivery using the presentation tool. You should rehearse your presentation several times, preferably in front of a mirror, a friend, or a camera. You should check your timing, tone, volume, and body language. You should also familiarize yourself with the features and functions of the tool, such as how to start, stop, pause, resume, switch, or annotate your presentation. You should also prepare for any technical issues or glitches that might occur during your presentation.
Your presentation slides and content are another thing but if you are unable to communicate and help audience understand then it's of no use. Practice is the key to improvement. Focus on connecting with your audience and delivering your message with impact.
The final step is to share your work using the presentation tool. You should consider the best way to share your presentation with your audience, such as online, offline, live, or recorded. You should also think about the format, size, and quality of your presentation file. You should use the appropriate options and settings in the tool to export, save, or upload your presentation. You should also test your presentation on different devices and platforms to ensure its compatibility and accessibility.
Your presentation file's format, size, and quality are crucial considerations to ensure smooth and effective delivery. Maintain the desired quality and format when exporting your presentation.