How do you use PowerPoint templates and themes to save time and maintain consistency?

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PowerPoint is a powerful tool for creating and delivering sales presentations, but it can also be time-consuming and frustrating if you don't use it efficiently. One way to save time and maintain consistency in your slides is to use templates and themes. In this article, you'll learn what templates and themes are, how to choose and apply them, how to customize them, and how to create your own.

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Chris Palermo
Amrutt Bhatt

Sales & Sales Communication Coach | I help entrepreneurs, organisations, sales professionals, and freelancers crack the…

1 What are templates and themes?

Templates and themes are predefined sets of design elements, such as colors, fonts, backgrounds, layouts, and placeholders, that you can apply to your slides to give them a consistent and professional look. Templates usually include sample content, such as text, images, charts, and diagrams, that you can replace with your own. Themes are more general and can be applied to any presentation, regardless of the content.

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Chris Palermo
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Perhaps I don't have the best powerpoint hygiene because I don't use template docs or spend time on slide masters... but I've found my approach to be very convenient. Instead of doing all that I keep a stable of decks that I consider my "gold decks". These are decks with a style or format or layout that I like so when I start new deck I copy & paste and gut the old one.

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Amrutt Bhatt

Sales & Sales Communication Coach | I help entrepreneurs, organisations, sales professionals, and freelancers crack the best deals without sounding salesy
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When working with a client to revamp their presentation style, I noticed how confused they were about the basics of templates and themes. Define purpose clearly. Identify key design elements. Distinguish between templates and themes. And don't forget to Sell smart, close with confidence.

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2 How to choose and apply templates and themes?

To choose a template or theme for your presentation, you can use the built-in options in PowerPoint or download them from online sources. To access the built-in options, go to the File tab, click on New, and browse the categories or use the search box. To download online templates or themes, go to the File tab, click on New, and click on the Online Templates option. You can also find free or paid templates or themes on websites such as Slidesgo, SlidesCarnival, or Envato Elements. To apply a template or theme to your presentation, simply select it and click on Create or Download.

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Amrutt Bhatt

Sales & Sales Communication Coach | I help entrepreneurs, organisations, sales professionals, and freelancers crack the best deals without sounding salesy
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I once guided a team through a presentation overhaul, and they were amazed at how choosing the right template transformed their message. Align with brand identity. Consider audience preferences. Test for visual appeal. And don't forget to Sell smart, close with confidence.

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3 How to customize templates and themes?

Once you have applied a template or theme to your presentation, you can customize it to suit your needs and preferences. You can change the colors, fonts, backgrounds, effects, and layouts of your slides by using the options in the Design tab. You can also add or delete slides, insert or modify content, and adjust the slide size and orientation by using the options in the Home tab. To make sure your changes are applied to all your slides, use the Slide Master view, which you can access from the View tab.

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Amrutt Bhatt

Sales & Sales Communication Coach | I help entrepreneurs, organisations, sales professionals, and freelancers crack the best deals without sounding salesy
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In a recent session, I helped a client tailor a template that truly represented their unique voice and vision. Keep branding consistent. Use complementary colors. Limit font styles. And don't forget to Sell smart, close with confidence.

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4 How to create your own templates and themes?

If you want to create your own templates or themes from scratch, you can use the Slide Master view to design the master slide and the layout slides. The master slide is the main slide that controls the appearance of all the slides in your presentation. The layout slides are the variations of the master slide that define the position and size of the placeholders for different types of content. To create a new template or theme, go to the View tab, click on Slide Master, and use the options in the Slide Master tab to add or edit the design elements. You can also insert your own content, such as logos, images, or text, to the master slide or the layout slides. To save your template or theme, go to the File tab, click on Save As, and choose PowerPoint Template or PowerPoint Theme as the file type.

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Amrutt Bhatt

Sales & Sales Communication Coach | I help entrepreneurs, organisations, sales professionals, and freelancers crack the best deals without sounding salesy
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After a workshop, a client was thrilled to design a template from scratch that fit their specific needs perfectly. Start with a blank slate. Incorporate unique graphics. Save for future use. And don't forget to Sell smart, close with confidence.

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5 Why use templates and themes?

Using templates and themes can help you save time and maintain consistency in your sales presentations for several reasons. First, they can provide you with a ready-made structure and design for your slides, so you don't have to start from scratch or waste time on formatting. Second, they can help you convey your message more effectively and persuasively, as they are designed to suit different purposes, audiences, and styles. Third, they can help you create a coherent and cohesive visual identity for your brand, product, or service, as they ensure that all your slides have the same look and feel.

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Amrutt Bhatt

Sales & Sales Communication Coach | I help entrepreneurs, organisations, sales professionals, and freelancers crack the best deals without sounding salesy
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While working with a startup, I saw firsthand how templates streamlined their process and saved them valuable time. Ensure consistency in branding. Enhance productivity significantly. Reduce design errors quickly. And don't forget to Sell smart, close with confidence.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you use PowerPoint templates and themes to save time and maintain consistency?

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1 What are templates and themes?

2 How to choose and apply templates and themes?

3 How to customize templates and themes?

4 How to create your own templates and themes?

5 Why use templates and themes?

6 Here’s what else to consider

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