How do you use cloud-based software or apps to access and share revision drawings?

1 Benefits of cloud-based software or apps

Cloud-based software or apps are applications that run on the internet, instead of on a local device or server. Using cloud-based software or apps for revision drawings can save time and money, reduce errors and confusion, help with collaboration and communication, and make tracking and managing changes and revisions more secure. Additionally, these cloud-based applications allow you to access and share revision drawings from any device, at any time.

2 Types of cloud-based software or apps

You can access and share revision drawings with different types of cloud-based software or apps. Popular cloud storage services, such as Google Drive, Dropbox, or OneDrive, allow you to store and share files. Cloud-based drawing tools like AutoCAD Web App, SketchUp, or Revit enable you to create, edit, and view construction drawings. Cloud-based project management tools like Procore, PlanGrid, or BIM 360 help you manage and coordinate projects by uploading, organizing, and distributing revision drawings while tracking and monitoring their status and feedback.

3 How to access revision drawings

In order to access revision drawings using cloud-based software or apps, you need an internet connection and a compatible device, such as a computer, tablet, or smartphone. Depending on the type of software or app you use, you may also need to have an account, a subscription, or a license. To access revision drawings, the general steps are to open the cloud-based software or app on your device, log in with your credentials if required, navigate to the folder or project where your revision drawings are stored or shared, select the desired revision drawing and open it on your device, and then view, edit, or download it as needed.

4 How to share revision drawings

To share revision drawings using cloud-based software or apps, you need the necessary permission and access. Depending on the type of software or app, a link, password, or role may also be required. To share revision drawings, you can open the cloud-based software or app on your device, log in with your credentials (if needed), navigate to the folder or project where your revision drawings are stored or shared, select the drawing you want to share and click on the share option, choose the method and recipients of your sharing (email, link, or folder), add a message or note if needed, and then confirm and send your sharing.

5 Tips and best practices

To make the most of cloud-based software or apps for accessing and sharing revision drawings, it is important to follow some tips and best practices. This includes using consistent naming and numbering conventions, such as date, version, or author. Additionally, it is beneficial to use cloud-based software or apps that are compatible with your file formats, such as DWG, PDF, or BIM. Furthermore, security and backup features should be taken into consideration, such as encryption, password protection, or version history. It is also important to look for software or apps that allow you to annotate, comment or mark up your revision drawings with redlines, stamps, or notes. Lastly, consider cloud-based software or apps that allow you to integrate with other tools or platforms such as email, calendar, or CRM.