How do you update your accounting software?

1 Check for updates

The first step is to check if there are any updates available for your accounting software. Depending on the type of software you use, you may have to do this manually or automatically. For example, if you use cloud-based software, such as QuickBooks Online or Xero, the updates are usually done automatically by the provider and you will be notified when they are ready. However, if you use desktop software, such as QuickBooks Desktop or Sage 50, you may have to check for updates yourself by going to the Help menu and selecting Check for Updates. You can also set up your software to check for updates automatically or periodically.

2 Backup your data

The second step is to backup your data before you update your accounting software. This is a crucial precaution that can save you a lot of trouble if something goes wrong during the update or if you encounter any errors or glitches afterward. You can backup your data by using the backup feature of your software, which usually allows you to choose a location and a frequency for your backups. Alternatively, you can backup your data by copying your files to an external drive, a cloud service, or another device. Make sure you backup your data regularly and keep multiple copies in different locations.

3 Install the update

The third step is to install the update for your accounting software. Depending on the type of software you use, you may have to do this manually or automatically. For example, if you use cloud-based software, such as QuickBooks Online or Xero, the update is usually done automatically by the provider and you will be prompted to refresh your browser or restart your app. However, if you use desktop software, such as QuickBooks Desktop or Sage 50, you may have to download and install the update yourself by following the instructions on the screen or in the email notification. Make sure you close all other programs and applications before you install the update and follow the steps carefully.

4 Verify your data

The fourth step is to verify your data after you update your accounting software. This is an important step that can help you detect and fix any errors or discrepancies that may have occurred during the update. You can verify your data by using the verify feature of your software, which usually scans your data for any issues and generates a report. Alternatively, you can verify your data by comparing your reports, balances, transactions, and settings before and after the update and looking for any changes or inconsistencies. If you find any problems, you can restore your data from your backup or contact your software provider for assistance.

5 Explore new features

The fifth step is to explore the new features that may have been added or improved by the update. This is a fun and useful step that can help you make the most of your accounting software and enhance your productivity and efficiency. You can explore the new features by reading the release notes or the user guide of your software, which usually provide a summary and a description of the changes and the benefits. You can also explore the new features by testing them out and seeing how they work and how they affect your workflow and processes. If you have any questions or feedback, you can contact your software provider or join their online community.

6 Update your training

The sixth and final step is to update your training and knowledge on how to use your accounting software. This is a vital step that can help you avoid mistakes and errors, comply with the latest regulations and standards, and optimize your performance and results. You can update your training by taking advantage of the resources and support offered by your software provider, such as online courses, webinars, tutorials, videos, blogs, and forums. You can also update your training by hiring a professional trainer or consultant, joining a peer group or network, or attending a workshop or event.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?