How do you update and communicate the CPM Schedule to stakeholders and team members?

1 Update the CPM schedule

The first step is to update the CPM schedule with the actual progress and performance of the project. This means recording the start and finish dates, the percent complete, and the actual costs and resources of each activity. You also need to adjust the remaining durations, costs, and resources of the activities that are not yet completed. Updating the CPM schedule should be done at least monthly, or more frequently if the project is fast-paced or volatile.

2 Analyze the CPM schedule

The second step is to analyze the CPM schedule and identify any deviations, issues, or risks that may affect the project. You need to compare the actual and planned values of the project parameters, such as the schedule variance, the cost variance, the earned value, and the schedule performance index. You also need to check the critical path and the float or slack of each activity, and see if there are any changes or delays that may impact the project completion date. Analyzing the CPM schedule will help you to evaluate the project status and performance, and to make informed decisions and corrective actions.

3 Communicate the CPM schedule

The third step is to communicate the CPM schedule to stakeholders and team members. You need to tailor the communication according to the needs, expectations, and preferences of each audience. For example, you may use different formats, such as tables, charts, graphs, or dashboards, to present the CPM schedule information. You may also use different methods, such as reports, meetings, emails, or online platforms, to deliver the CPM schedule information. You should communicate the CPM schedule regularly and timely, and ensure that it is clear, accurate, and consistent.

5 Implement changes on the CPM schedule

The fifth step is to implement changes on the CPM schedule based on the feedback and the analysis. You need to follow a formal and documented process for managing changes on the CPM schedule . You should identify the source and reason for the change, evaluate the impact and feasibility of the change, obtain approval and authorization for the change, and execute and monitor the change. You should also update and communicate the CPM schedule accordingly. Implementing changes on the CPM schedule will help you to keep the CPM schedule aligned with the project scope, objectives, and requirements.

6 Review and improve the CPM schedule

The sixth step is to review and improve the CPM schedule as the project progresses. You need to conduct periodic and systematic reviews of the CPM schedule and its effectiveness. You should assess the strengths and weaknesses of the CPM schedule, identify any gaps or errors, and measure the results and outcomes of the CPM schedule. You should also apply lessons learned and best practices to improve the CPM schedule and its processes. Reviewing and improving the CPM schedule will help you to optimize the CPM schedule and its benefits for the project success.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?