How do you track your talent pool?

1 Use a CRM system

A CRM (candidate relationship management) system is a software tool that helps you organize, communicate, and nurture your talent pool. A CRM system allows you to store candidate profiles, track their interactions with your company, send personalized messages, and segment them based on criteria such as skills, location, or availability. A CRM system can also help you measure the effectiveness of your recruiting campaigns and identify the best sources of talent.

2 Update your talent pool regularly

Keeping your talent pool up to date is crucial to avoid wasting time and resources on candidates who are no longer interested or qualified for your roles. You should periodically check your talent pool and remove inactive, outdated, or duplicate profiles. You should also update your talent pool with new candidates who match your hiring needs and preferences. You can use various methods to source new candidates, such as referrals, social media, events, or online platforms.

3 Engage your talent pool consistently

Engaging your talent pool means staying in touch with them and providing them with relevant and valuable information about your company, culture, and opportunities. Engaging your talent pool can help you build trust, loyalty, and awareness among your potential candidates and increase the chances of converting them into applicants or hires. You can engage your talent pool through various channels, such as email, phone, text, or social media. You should also tailor your communication style and frequency to each candidate's preferences and stage in the hiring process.

4 Monitor your talent pool metrics

Monitoring your talent pool metrics can help you evaluate the performance and ROI of your recruiting efforts and identify areas for improvement. Specifically, you should track the size of your talent pool, the quality of candidates that meet your criteria, the activity level of interactions, the conversion rate of candidates who move from one stage to another in the hiring funnel, and the percentage of candidates who are hired. All of these metrics can provide valuable insights for improving your recruiting process.

5 Solicit feedback from your talent pool

Soliciting feedback from your talent pool can help you improve your recruiting strategy and candidate experience. Feedback can help you understand what your talent pool likes and dislikes about your company, culture, and hiring process. It can also help you identify their needs, expectations, and motivations. You can solicit feedback from your talent pool through various methods, such as surveys, interviews, or reviews. You should also act on the feedback you receive and make the necessary changes to enhance your recruiting brand and reputation.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?