How do you track information systems project progress?

1 Define project scope and objectives

The first step in tracking information systems project progress is to define the project scope and objectives clearly and realistically. The project scope outlines the boundaries, deliverables, and requirements of the project, while the objectives state the expected outcomes and benefits of the project. Defining the project scope and objectives helps you to establish the baseline for measuring and reporting progress, as well as to identify and manage risks, changes, and issues.

2 Break down the project into manageable tasks

The next step in tracking information systems project progress is to break down the project into manageable tasks, also known as work breakdown structure (WBS). The WBS is a hierarchical representation of the project work, which shows the relationships and dependencies among the tasks. The WBS helps you to assign resources, estimate time and cost, and create a realistic schedule for the project. The WBS also helps you to track the completion and quality of each task, and to identify any deviations or delays.

3 Use a project management software or tool

The third step in tracking information systems project progress is to use a project management software or tool that suits your needs and preferences. Digital platforms, such as project management software or tools, can help you plan, execute, and control activities, as well as communicate and collaborate with team members and stakeholders. Moreover, these platforms can track information systems project progress with features such as Gantt charts to show the timeline and milestones of tasks, dashboards to display the status and performance metrics of the project, reports to illustrate the progress, issues, and risks of the project, alerts to notify you of any changes or problems in the project, and document management to store, share, and access documents and files.

4 Monitor and measure key performance indicators

The fourth step in tracking information systems project progress is to monitor and measure key performance indicators (KPIs). These are quantifiable measures of the project success, which help you to evaluate the performance and quality of the project against the objectives and expectations. Common KPIs for information systems projects include scope (the percentage of completed and approved deliverables), time (the percentage of completed tasks on schedule), cost (the percentage of actual spending within budget), quality (the number and severity of defects or errors) and customer satisfaction (the feedback and ratings from the end users or clients).

5 Communicate and report progress regularly

Communication and reporting regularly to your team and stakeholders is the fifth step in tracking information systems project progress. This is essential for keeping everyone informed, engaged, and aligned on the project status, issues, and achievements. Communication and reporting can offer transparency and accountability for the project work, as well as solicit feedback and input from the project participants. It can also help to resolve conflicts and problems in the project, as well as celebrate milestones and accomplishments.

6 Review and adjust the project plan as needed

The sixth and final step in tracking information systems project progress is to review and adjust the project plan as needed. This ongoing process involves comparing the actual progress with the planned progress, and making changes or corrections if necessary. By reviewing and adjusting the project plan, you can identify and manage risks, changes, and issues in the project, as well as improve the efficiency and effectiveness of the work. Additionally, it will help ensure alignment of the project with objectives and expectations, thereby enhancing the quality and value of the deliverables.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?