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How do you test your messages before delivery?

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Communication is a vital skill in any field, but it can also be challenging to get it right. Whether you are writing an email, giving a presentation, or having a conversation, you want to make sure that your message is clear, effective, and appropriate for your audience. But how do you test your messages before delivery? How do you know if you are hitting the mark or missing the point? Here are some tips to help you improve your communication skills by testing your messages before delivery.

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1 Know your purpose

Before you craft your message, you need to know what you want to achieve with it. What is the main goal or objective of your communication? What action or response do you want from your audience? How will you measure the success of your message? Knowing your purpose will help you focus your message and avoid irrelevant or confusing information. It will also help you choose the best format, tone, and style for your message.

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Simon T. Bailey

Amplifying Your Brilliance & Resilience to Lead Well
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Absolutely, understanding the purpose behind your message is key to effective communication. It guides content, tone, and format, ensuring you're not lost in unnecessary details. Whether informing, persuading, or inspiring, a clear goal sharpens your communication's focus. Keep your purpose in mind, and watch your communication hit the bullseye.

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2 Know your audience

Another key factor to consider before delivering your message is your audience. Who are they? What are their needs, interests, and expectations? How much do they know about your topic? How will they receive your message? How do they prefer to communicate? Knowing your audience will help you tailor your message to their level of understanding, their values, and their preferences. It will also help you anticipate their questions, objections, or feedback.

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Robert Kennedy III, CSP?

"Communication & Leadership Strategist | Empowering Business Leaders & Entrepreneurs Through Powerful Storytelling | Keynote Speaker & Workshop Presenter"
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Once you know your audience, you have a key ingredient for creating connections. Connections come through stories or experiences that resonate with your audience. So, as you are preparing, ask yourself a couple of key questions: 1. What does my audience care about? 2. What's happening in the world right now that my audience would care about? Incorporate those ideas into your talk!

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3 Draft and revise

Once you have a clear purpose and audience in mind, you can start drafting your message. Use simple, clear, and concise language that conveys your main points and supports your purpose. Avoid jargon, slang, or technical terms that might confuse or alienate your audience. Use examples, stories, or analogies to illustrate your message and make it more engaging. Use headings, bullet points, or visuals to organize your message and make it easier to follow. After you finish your draft, revise it for clarity, accuracy, and coherence. Check for spelling, grammar, and punctuation errors. Cut out any unnecessary or redundant information. Make sure your message flows logically and smoothly.

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4 Get feedback

One of the best ways to test your message before delivery is to get feedback from someone else. Ask a friend, colleague, or mentor to read or listen to your message and give you honest and constructive feedback. Ask them specific questions, such as: Did they understand your main points? Did they find your message interesting and relevant? Did they agree or disagree with your message? Did they have any questions or concerns? Did they notice any errors or inconsistencies? How did they feel after receiving your message? Use their feedback to improve your message and address any gaps or issues.

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5 Practice and rehearse

Finally, before you deliver your message, practice and rehearse it. If you are writing an email, read it aloud and check for tone, voice, and flow. If you are giving a presentation, record yourself and watch for body language, eye contact, and vocal variety. If you are having a conversation, role-play with a partner and practice active listening, questioning, and responding. Practicing and rehearsing will help you boost your confidence, polish your delivery, and prepare for any unexpected situations or challenges.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you test your messages before delivery?

1

2

3

4

5

6

1 Know your purpose

2 Know your audience

3 Draft and revise

4 Get feedback

5 Practice and rehearse

6 Here’s what else to consider

Communication

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How do you test your messages before delivery?

1

2

3

4

5

6

1 Know your purpose

2 Know your audience

3 Draft and revise

4 Get feedback

5 Practice and rehearse

6 Here’s what else to consider

Communication

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