How do you sort and assign tasks using the Eisenhower matrix?

1 What is the Eisenhower matrix?

The Eisenhower matrix is a framework for sorting tasks based on urgency and importance. Urgency implies how soon a task needs to be done, while importance alludes to how much a task contributes to your goals and values. This matrix divides tasks into four quadrants: Do, Decide, Delegate, and Delete. Do tasks are both urgent and important, such as deadlines, crises, or emergencies. Decide tasks are important but not urgent, like long-term projects, goals, or opportunities. Delegate tasks are urgent but not important, like routine, administrative, or low-priority tasks. Finally, Delete tasks are neither urgent nor important and can be eliminated or avoided, such as distractions, interruptions, or time-wasters.

2 How to sort tasks using the Eisenhower matrix?

To sort your tasks using the Eisenhower matrix, you need to ask yourself two questions for each task: How urgent is it? How important is it? Based on your answers, you can assign each task to one of the four quadrants. You can use a paper, a spreadsheet, or an app to create your own matrix and list your tasks under each category. For effective sorting, be honest and realistic about the urgency and importance of each task, and don't confuse the two. Furthermore, focus on the results and impact of each task, not on the effort or time required. Additionally, review and update your matrix regularly to reflect any changes in your priorities or deadlines. Finally, use the Pareto principle to identify the 20% of tasks that produce 80% of results.

3 How to assign tasks using the Eisenhower matrix?

Once you have sorted your tasks using the Eisenhower matrix, it is important to assign them accordingly. Generally, the order should be Do, Decide, Delegate, Delete. To do this effectively, it is best to tackle urgent and important tasks in the morning when you are more focused and energized. Additionally, it is essential to decide when and how to do important but not urgent tasks and to schedule them in your calendar. Urgent but not important tasks should be delegated to someone who can complete them faster, better, or cheaper than you. Lastly, neither urgent nor important tasks should be deleted from your list and life. It is important to say no to requests or activities that don't align with your goals and values without feeling guilty or obligated.

4 How to use the Eisenhower matrix for feedback?

The Eisenhower matrix is not only a tool for time management, but also a tool for feedback. By using it regularly, you can monitor your progress, evaluate your performance, and identify areas for improvement. For instance, track the amount of time and effort you spend on each quadrant and aim to spend more time on the Do and Decide quadrants. Additionally, review how well you complete each task and what results you achieve, seek feedback from others involved or affected by your tasks, and give feedback to those who help you with your tasks. Using the Eisenhower matrix can be a great way to sort and assign tasks more efficiently and effectively while using feedback to improve productivity and performance. Give it a try today to see the transformation in your time management and feedback skills!

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?