How do you secure locations for field production shoots?

1 Find locations

The first step to secure locations for field production shoots is to find potential places that match your script, budget, and schedule. You can use online tools, such as Google Maps, Location Hub, or Peerspace, to browse and filter locations by type, size, price, and availability. You can also ask your network, such as colleagues, friends, or local organizations, for recommendations or referrals. Alternatively, you can scout locations yourself, by driving or walking around the area and looking for interesting spots.

2 Research locations

Once you have a list of possible locations, you need to research them further to narrow down your options. You need to consider factors such as accessibility, safety, noise, lighting, power, parking, and amenities. You also need to check the legal status of the location, such as who owns it, what are the rules and regulations, and what are the fees and permits required. You can contact the location owners or managers, visit the location in person, or hire a location scout to do the research for you.

3 Negotiate terms

After you have selected your preferred location, you need to negotiate the terms and conditions with the location owner or manager. You need to discuss and agree on the following aspects: the date and time of the shoot, the duration and scope of the use, the number and role of the crew and cast, the equipment and props involved, the insurance and liability coverage, the payment and cancellation policy, and the contingency plan in case of emergencies or changes. You need to be clear, respectful, and flexible in your negotiation, and try to find a win-win solution for both parties.

4 Sign contracts

The final step to secure locations for field production shoots is to sign contracts that formalize the agreement between you and the location owner or manager. You need to review the contract carefully and make sure it covers all the details and expectations that you discussed in the negotiation. You also need to have a lawyer or a legal expert check the contract and advise you on any potential risks or issues. You need to sign the contract before the shoot and keep a copy for your records.

5 Prepare locations

Before the shoot, you need to prepare the locations for your field production. You need to communicate with the location owner or manager and confirm the arrangements and logistics. You also need to inspect the location and make sure it is clean, safe, and ready for your use. You may need to do some minor adjustments, such as moving furniture, covering windows, or setting up signs. You also need to respect the location and follow the rules and guidelines that you agreed on.

6 Wrap up locations

After the shoot, you need to wrap up the locations and leave them in the same or better condition than you found them. You need to pack up your equipment and props, clean up any mess or damage, and restore the location to its original state. You also need to thank the location owner or manager and provide feedback or testimonials if applicable. You may also need to follow up on the payment and invoice if needed.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?