How do you review and validate user story acceptance criteria and definition of done before sprint execution?

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Sprint planning is a crucial activity in agile software development, where you and your team decide what user stories to work on in the next sprint, how to break them down into tasks, and how to estimate the effort and time required. But before you start sprint execution, you need to review and validate the user story acceptance criteria and the definition of done, which are two key elements that define the quality and scope of your deliverables. In this article, you will learn how to do that effectively and avoid common pitfalls.

本文章的要点总结

Involve key players:

Bringing together product owners, developers, and testers ensures diverse perspectives are included. This collaboration can highlight overlooked dependencies and align everyone on the user story's goals.
Employ a checklist:

A detailed template helps to confirm that acceptance criteria and definition of done are clear and actionable. This preemptive step prevents misunderstandings and streamlines the sprint process.

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1 What are acceptance criteria and definition of done?

Acceptance criteria are the specific conditions that a user story must meet to be considered done and acceptable by the product owner and the stakeholders. They are usually written as a list of statements or scenarios that describe the expected functionality, behavior, and performance of the user story. Definition of done is a shared agreement among the team members on what constitutes a finished user story, including the technical, functional, and non-functional aspects, such as coding standards, testing, documentation, and deployment. Both acceptance criteria and definition of done are essential for ensuring that the team delivers value to the customer and meets the quality standards.

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Arijit Auddy

Certified SAFe? 6 Scrum Master | PSM I | Digital Transformation | Scrum Values | Agile Principles & Practices | Scrum Framework | Agile Management |
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To review and validate user story acceptance criteria and the definition of done before sprint execution, collaborate with the team and stakeholders during backlog refinement. Ensure criteria are clear, specific, and measurable. Cross-check with the definition of done to confirm all requirements are met. Conduct walkthroughs or peer reviews to catch any gaps. This ensures alignment, sets clear expectations, and facilitates smoother execution during the sprint.

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Sindhu Sujith

Scrum Master @Cigna Healthcare International Health| Certified SAFe? 6 Scrum Master
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Reviewing and validating user story acceptance criteria and the Definition of Done (DoD) before sprint execution is essential to ensure that the team and stakeholders have a shared understanding of what "done" means and how to measure success. There is a step by step process for this. Collaborative review during refinement, walkthrough during sprint planning, break down complex user stories. By following these steps and ensuring alignment between the team and the Product Owner, you'll reduce the likelihood of misunderstandings and ensure smoother sprint execution.

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2 Why review and validate them before sprint execution?

Reviewing and validating the acceptance criteria and the definition of done before sprint execution has several benefits for the team and the project. First, it helps to clarify the requirements and expectations of the user story, and to identify any gaps, ambiguities, or conflicts that might affect the development process. Second, it helps to align the team members on the same vision and goals, and to foster collaboration and communication among them. Third, it helps to estimate the effort and time more accurately, and to plan the tasks and resources more efficiently. Fourth, it helps to avoid rework, delays, and waste during sprint execution, and to ensure that the team delivers what the customer needs and wants.

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BETSY ETOH

Scrum Master | PSM | SSM | BS | MS
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One thing I have found useful is that reviewing and validating AC has helped my team identify dependencies that we may have missed thus minimizing delays and ensure the right USs are prioritized and team is able to draft their DoD and meet sprint goal.

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3 How to review and validate them before sprint execution?

In order to review and validate the acceptance criteria and the definition of done before sprint execution, one should involve the product owner, developers, and testers in the process, as they can provide different perspectives and insights. Utilizing a checklist or template is essential to guarantee that the criteria and definition are clear, concise, testable, measurable, realistic, and relevant to the user story. Examples, scenarios, or mockups are beneficial for illustrating the criteria and definition of done, and for verifying that they meet the user's needs. Additionally, brainstorming, prototyping, or user feedback can be utilized to generate and validate new ideas or alternatives for the acceptance criteria and definition of done. Finally, tools such as Jira, Trello, or Confluence can be used to document and track the criteria and definition of done, as well as communicate with team members.

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4 What are some common pitfalls to avoid?

Reviewing and validating the acceptance criteria and the definition of done before sprint execution is a continuous and iterative process that requires attention and adaptation throughout the sprint. Common pitfalls to avoid include assuming that the criteria are fixed and final, writing too vague or too detailed criteria, not aligning with the user story's value proposition, priority, or dependencies, not being consistent with the project's vision, strategy, or standards, and not being feasible or achievable within the sprint's time frame or resources.

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Sam Lami

Innovative Scrum Master/ Dev. Influencer
(已编辑)
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Prioritizing Conference room pilot (CRP)? CRP is a term used in software procurement and software acceptance testing. A CRP may be used during the selection and implementation of a software application in an organisation or company. Shouldn't we have the end in mind?

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5 How to measure and improve your performance?

Reviewing and validating the acceptance criteria and the definition of done before sprint execution is not only a quality assurance activity, but also a learning and improvement opportunity for the team. To measure and improve your performance, you can collect and analyze data on the number, type, and severity of defects, issues, or feedback related to the acceptance criteria and the definition of done during sprint execution. Additionally, conducting retrospectives at the end of each sprint can help identify what went well and what can be improved. Furthermore, setting SMART goals and action plans for improving your skills and processes can be beneficial. Lastly, seeking feedback and coaching from peers, mentors, or experts can assist in reviewing and validating the acceptance criteria and the definition of done before sprint execution more effectively.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you review and validate user story acceptance criteria and definition of done before sprint execution?

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1 What are acceptance criteria and definition of done?

2 Why review and validate them before sprint execution?

3 How to review and validate them before sprint execution?

4 What are some common pitfalls to avoid?

5 How to measure and improve your performance?

6 Here’s what else to consider

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