How do you review and update your SCM plan to reflect changing requirements and feedback?

1 Review your SCM plan periodically

The first step to update your SCM plan is to review it periodically, preferably at the end of each iteration or phase of your project. You should check if your SCM plan is still relevant, accurate, consistent, and complete. You should also evaluate if your SCM plan is meeting the expectations and needs of your project team, sponsors, clients, and users. You can use various methods to review your SCM plan, such as audits, inspections, surveys, interviews, or feedback sessions. The purpose of reviewing your SCM plan is to identify any gaps, issues, risks, or opportunities for improvement.

2 Update your SCM plan based on changes and feedback

The second step to update your SCM plan is to incorporate the changes and feedback that you have collected from your review process. You should prioritize the changes and feedback based on their urgency, impact, and feasibility. You should also communicate the changes and feedback to the relevant stakeholders and get their approval before making any modifications to your SCM plan. You should document the changes and feedback in a change log or a revision history section of your SCM plan. You should also update the version number and date of your SCM plan to reflect the latest changes.

3 Use a template and a tool to facilitate your SCM plan update

The third step to update your SCM plan is to use a template and a tool to facilitate your update process. A template can help you structure your SCM plan and ensure that you cover all the essential elements and sections. A template can also help you maintain a consistent format and style for your SCM plan. A tool can help you automate some of the tasks and activities related to your SCM plan update, such as tracking changes, generating reports, notifying stakeholders, or integrating with other tools. A tool can also help you store, access, and share your SCM plan in a secure and convenient way.

4 Align your SCM plan with your project plan and objectives

The fourth step to update your SCM plan is to align it with your project plan and objectives. Your SCM plan should support and enable your project plan and objectives, not hinder or contradict them. You should ensure that your SCM plan is compatible and integrated with your project management processes, such as scope, schedule, budget, quality, risk, or communication. You should also ensure that your SCM plan is aligned with your project vision, mission, goals, and deliverables. You should review and update your SCM plan whenever there are significant changes or updates to your project plan or objectives.

5 Train and educate your project team and stakeholders on your SCM plan

The fifth step to update your SCM plan is to train and educate your project team and stakeholders on your SCM plan. You should ensure that everyone involved in your project understands and follows your SCM plan. You should provide adequate training and education on the purpose, benefits, and requirements of your SCM plan. You should also provide clear and concise instructions and guidelines on how to use the tools and procedures related to your SCM plan. You should also encourage feedback and suggestions from your project team and stakeholders on how to improve your SCM plan.

6 Monitor and measure the performance and effectiveness of your SCM plan

The sixth step to update your SCM plan is to monitor and measure the performance and effectiveness of your SCM plan. You should define and collect metrics and indicators that can help you evaluate how well your SCM plan is working and delivering value. You should also compare the actual results and outcomes of your SCM plan with the expected or planned ones. You should also identify and analyze the root causes of any deviations or problems related to your SCM plan. You should use the data and insights from your monitoring and measurement process to inform your future reviews and updates of your SCM plan.