How do you protect confidential data in remote interviews?

1 Choose a secure platform

The first step to protect your data in remote interviews is to choose a reliable and secure platform for conducting the video or audio call. You should avoid using public or unencrypted networks, such as free Wi-Fi or hotspots, that can be easily hacked or intercepted. You should also check the privacy and security policies of the platform you are using, and make sure that it has features such as end-to-end encryption, password protection, and data deletion. Some examples of secure platforms are Zoom, Skype, and Google Meet.

2 Limit access and sharing

The second step to protect your data in remote interviews is to limit who can access and share your data. You should only invite or accept invitations from authorized and verified participants, and avoid sharing your meeting link or password with anyone else. You should also disable any unnecessary features or permissions that can allow others to record, download, or share your data, such as screen sharing, chat, or file transfer. You should also be careful about what you show or say on your screen or microphone, and avoid revealing any personal or confidential information that is not relevant to the interview.

3 Use strong passwords and encryption

The third step to protect your data in remote interviews is to use strong passwords and encryption for your devices and files. You should create and use unique and complex passwords for your accounts, devices, and files, and change them regularly. You should also use encryption software or tools to encrypt your data before sending or storing it, and delete or shred any copies or backups after the interview. Encryption can help you prevent unauthorized access or tampering with your data, even if it is intercepted or stolen.

4 Update your software and antivirus

The fourth step to protect your data in remote interviews is to update your software and antivirus regularly. You should make sure that your operating system, browser, and applications are up to date and have the latest security patches and fixes. You should also install and run a reputable antivirus program that can detect and remove any malware, spyware, or viruses that can compromise your data or devices. Updating your software and antivirus can help you avoid any vulnerabilities or exploits that can expose your data to hackers or attackers.

5 Report any incidents or breaches

The fifth step to protect your data in remote interviews is to report any incidents or breaches that you encounter or suspect. You should notify your interviewer or interviewee, as well as your employer or potential employer, if you experience any technical issues, interruptions, or suspicious activities during or after the interview. You should also report any unauthorized access, disclosure, or use of your data to the relevant authorities, such as the platform provider, the data protection agency, or the law enforcement. Reporting any incidents or breaches can help you mitigate the impact and prevent further damage.

6 Educate yourself and others

The sixth and final step to protect your data in remote interviews is to educate yourself and others about the best practices and the potential risks. You should familiarize yourself with the policies and procedures of your employer or potential employer regarding remote interviewing and data protection. You should also inform and advise your colleagues, peers, or candidates about how to protect their data in remote interviews, and share any resources or tips that you find useful. Educating yourself and others can help you raise awareness and foster a culture of data security and privacy.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?