How do you organize your updated content?

1 Use a content calendar

A content calendar is a planning tool that helps you schedule your content creation, publication, and promotion. It also helps you organize your content updates by showing you what content needs to be revised, when, and how. You can use a content calendar to plan your updates based on your goals, audience feedback, analytics, and industry trends. You can also use it to assign tasks, set deadlines, and communicate with your team.

2 Create a content audit spreadsheet

A content audit spreadsheet is a document that helps you analyze your existing content and identify what needs to be updated, deleted, or consolidated. It also helps you document your content updates by recording what changes you made, when, and why. You can use a content audit spreadsheet to evaluate your content based on criteria such as performance, relevance, accuracy, quality, and consistency. You can also use it to track your progress, measure your results, and report your findings.

3 Use a version control system

A version control system is a software tool that helps you manage your content updates by storing and tracking the changes you make to your files. It also helps you organize your content updates by allowing you to create branches, merge conflicts, and revert to previous versions. You can use a version control system to collaborate with your team, avoid losing or overwriting your work, and maintain a history of your content updates. You can also use it to test your changes, debug your code, and deploy your content.

4 Follow a content update checklist

A content update checklist is a guide that helps you ensure that your content updates are consistent, comprehensive, and compliant. It also helps you organize your content updates by providing you with a step-by-step process to follow. You can use a content update checklist to review your content for errors, gaps, and opportunities. You can also use it to optimize your content for SEO, readability, and accessibility.

5 Label and categorize your content

Labeling and categorizing your content is a way to help you organize your content updates by making them easier to find, sort, and filter. You can use labels and categories to group your content by topic, format, stage, status, or any other criteria that makes sense for your strategy. You can also use them to align your content with your audience segments, keywords, and goals.

6 Use a content management system

A content management system is a platform that helps you create, edit, publish, and manage your content. It also helps you organize your content updates by offering you features such as templates, workflows, permissions, and backups. You can use a content management system to streamline your content production, distribution, and maintenance. You can also use it to integrate your content with other tools, platforms, and channels.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?