How do you optimize routing for oversized or overweight vehicles?

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Routing for oversized or overweight vehicles is a complex and challenging task that requires careful planning, coordination, and execution. Oversized or overweight vehicles are those that exceed the standard dimensions or weight limits for the roads they travel on, and they often need special permits, escorts, and clearances to operate safely and legally. In this article, you will learn how to optimize routing for oversized or overweight vehicles by following these six steps:

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1 Identify the requirements

The first step is to identify the requirements for your oversized or overweight vehicle, such as the exact dimensions, weight, axle configuration, load type, and destination. You also need to check the regulations and restrictions for the states and counties you will cross, and apply for the necessary permits and fees in advance. Some states may have specific rules for the time of day, speed, route, and signage of your vehicle, and some may require you to have a pilot car or a police escort.

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Carlos Y.

Gerente comercial regional en GPSNETWORK | Desarrollo de productos
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Es importante conocer el tipo de producto a transportar y de la misma manera su lugar de destino para poder determinar el tipo de vehículo más adecuado para la operación; de la misma manera se debe hacer un análisis de riesgo donde se considere procesos preventivos y predictivos, tomando en cuenta todas las variables posibles como: estado de carreteras, restricciones de tráfico, clima, riesgo de asaltos, seguridad, uso de equipos tecnológicos con monitoreo, etc.. Estos análisis serán muy importantes para determinar el tipo de vehículo a utilizar y establecer protocolos de seguridad en caso de algún evento; cabe mencionar que estado óptimo de los vehículos transporte pesado es lo que va permitir poder afrontar cualquier problema.

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Dejan Jankovic

Chief Executive Officer at Waterstar Group d.o.o. / Managing Partner and COO at Yacht Agent Montenegro
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Get to know laws of the state or states that your cargo will be going through. In Europe each state have different requirements even within EU so you need to be careful with planning as it is essential and may cause huge costs and penalties since if you are looking into only one states law it may cause you big issues in neighbouring countries.

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2 Choose the best route

The second step is to choose the best route for your oversized or overweight vehicle, based on factors such as distance, travel time, traffic, road conditions, bridges, tunnels, overpasses, and tolls. You can use specialized routing software or online tools that can help you find the most efficient and cost-effective route for your vehicle, taking into account the dimensions, weight, and permits of your vehicle. You can also consult with local authorities or experienced drivers to get advice on the best route options.

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Carlos Y.

Gerente comercial regional en GPSNETWORK | Desarrollo de productos
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Para elegir la ruta óptima se debe considerar algunos parámetros que serán muy importante para determinar la mejor carretera a utilizar. Debemos incluir en este análisis de rutas el estado de carreteras, tiempos de viaje, riesgo de asalto o robo, puntos de abastecimientos de combustible, clima, peajes entre otros. Hoy en día este trabajo puede ser mucho rápido y eficiente con la utilización de software de asignación de rutas con inteligencia artificial, en el cúal se puede retroalimentar con los parámetros anteriormente mencionados.

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3 Plan for contingencies

The third step is to plan for contingencies that may arise during your trip, such as weather, accidents, road closures, detours, delays, or breakdowns. You should have a backup plan for alternative routes, parking locations, fuel stops, and communication channels in case of emergencies. You should also have a contingency budget for unexpected costs, such as fines, repairs, or extra fees. You should also monitor the road and weather conditions regularly and update your plan accordingly.

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Carlos Y.

Gerente comercial regional en GPSNETWORK | Desarrollo de productos
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Un tercer paso a seguir es determinar los protocolos de seguridad y planes de contingencia a ejecutarse en caso de ocurrir algún accidente con el vehículo, cierre de carretera, rutas alternativas, desastre natural o da?o de vehículo; es importante que cada persona que interviene en la operación estén correctamente entrenados y en perfecto conocimiento de los pasos a seguir para poder actuar en el menor tiempo posible y con los mejores resultados posibles en las emergencias. Una herramienta que ayuda a minimizar o tener reacciones adecuadas es el monitoreo 24/7 de los vehículos en operación.

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4 Communicate with stakeholders

The fourth step is to communicate with stakeholders who are involved or affected by your trip, such as your customers, carriers, drivers, escorts, authorities, and the public. You should inform them of your planned route, schedule, and contact information, and keep them updated on your progress and status. You should also coordinate with them on any issues or changes that may occur along the way, and seek their feedback and support. You should also comply with the reporting and documentation requirements of your permits and regulations.

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Carlos Y.

Gerente comercial regional en GPSNETWORK | Desarrollo de productos
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Dentro de la operación de las rutas de los vehículos de transporte pesado debemos considerar el uso de sistema de rastreo acompa?ado de monitoreo de los vehículos en carretero, y determinando el uso de otros accesorios de tecnología que ayudan al control del conductor y ruta tales como: cámaras de video interna y externas, micrófonos, sistema de comunicación de radio frecuencia y sistema de DNS para prevenir accidentes. La comunicación con el conductor siempre será importante, y en caso de utilizar monitoreo establecer los tiempos de reporte periódicos según el protocolo establecido ayudará a una mejor control de ruta y reacción en caso de algún problema.

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5 Train and equip your drivers

The fifth step is to train and equip your drivers to handle the challenges and risks of driving oversized or overweight vehicles. Your drivers should have the proper license, certification, and experience to operate your vehicle safely and legally. They should also be familiar with the route, the regulations, the permits, and the vehicle specifications. You should also provide them with the necessary equipment, such as GPS, radio, cameras, signs, flags, lights, and safety gear.

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Carlos Y.

Gerente comercial regional en GPSNETWORK | Desarrollo de productos
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Cuanto mejor este capacitado el equipo de trabajo, mejores serán los resultados ante cualquier evento, una forma de evaluar es implementando pruebas de contingencia o simulacros sorpresas para evaluar y medir la reacción del equipo de trabajo. Así mismo debe haber un chequeo previo del vehículos a utilizar, documentación en orden del conductor, botones de pánico, entre otros equipos tecnológicos que se vayan a utilizar en el vehículo.

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Dejan Jankovic

Chief Executive Officer at Waterstar Group d.o.o. / Managing Partner and COO at Yacht Agent Montenegro
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All personnel should have valid international licences, experience is a big plus in transportation as it gives advantage in knowing regulations and laws of the state and can save a lot of money to the owners as it happen often that drivers who do not know all details for the route they are taking can cause delay or unnecessary expense for the company.

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6 Evaluate and improve your performance

The sixth step is to evaluate and improve your performance after completing your trip. You should collect and analyze data on your route efficiency, fuel consumption, travel time, costs, safety, customer satisfaction, and compliance. You should also identify and address any problems, errors, or complaints that occurred during your trip. You should also seek feedback and suggestions from your drivers, customers, carriers, and authorities on how to improve your routing process and outcomes.

By following these six steps, you can optimize routing for oversized or overweight vehicles and achieve your transportation goals. Routing for oversized or overweight vehicles is not only a technical but also a strategic task that requires careful planning, coordination, and execution. You can use specialized routing software or online tools to help you find the best route for your vehicle, but you also need to consider the human and environmental factors that may affect your trip. You should also communicate and collaborate with your stakeholders, train and equip your drivers, and evaluate and improve your performance.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you optimize routing for oversized or overweight vehicles?

1

2

3

4

5

6

7

1 Identify the requirements

2 Choose the best route

3 Plan for contingencies

4 Communicate with stakeholders

5 Train and equip your drivers

6 Evaluate and improve your performance

7 Here’s what else to consider

Transportation Management

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How do you optimize routing for oversized or overweight vehicles?

1

2

3

4

5

6

7

1 Identify the requirements

2 Choose the best route

3 Plan for contingencies

4 Communicate with stakeholders

5 Train and equip your drivers

6 Evaluate and improve your performance

7 Here’s what else to consider

Transportation Management

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