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Last updated on 2024年6月5日

How do you navigate Outlook's version history to recover deleted emails?

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Have you ever accidentally deleted an important email in Outlook and felt that pang of panic? Fear not, because Outlook's version history feature can be your savior. This tool allows you to recover emails that might have been mistakenly purged from your inbox. Understanding how to navigate through this feature is crucial for maintaining the integrity of your business communications and operations. Let's walk through the steps to recover those lost emails and ensure your business operations remain uninterrupted.

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1 Recover Deleted

When you delete an email in Outlook, it's not immediately gone forever. It first moves to the "Deleted Items" folder, where it stays until you empty this folder. To recover a deleted email, simply go to the "Deleted Items" folder, find the email you want to retrieve, and move it back to your inbox or a specific folder. Remember, emails are only recoverable from this folder for a limited time, so act quickly to restore any important communications.

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Mo Ababneh

Sr Associate - Infrastructure Systems
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To recover deleted emails in Outlook: From Deleted Items Folder: Open Outlook and go to the "Deleted Items" folder. Right-click the email you want and select "Move" to restore it to the desired folder. From Recoverable Items Folder: In the "Deleted Items" folder, use the "Recover Deleted Items" tool found in the "Home" tab. Select and recover the emails. Outlook on the Web: Log in to Outlook.com or Office 365. Go to the "Deleted Items" folder and click "Recover items deleted from this folder." Select and restore the emails. Check your organization's retention policies and backup solutions for additional recovery options.

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Barbara C.

ICF Certified Professional Coach (CPC) | Top Life Caching Voice| Keynote Speaker | Operational & Project Management | Engineer + Researcher + Adult Educator
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1. In Outlook, check the "Deleted Items" folder and check if the deleted email exists. If it is, you can simply move it back to your inbox or another folder. 2. If the email is not in the "Deleted Items" folder, you can try to recover it from the "Recoverable Items" folder. To do this, go to the "Folder" tab, click "Recover Deleted Items," and select the email you want to recover.

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2 Retrieve Purged

If you've emptied your "Deleted Items" folder or you can't find the email there, your next stop is the "Recoverable Items" folder. This is a hidden folder that serves as a safety net. To access it, go to the "Folder" tab and select "Recover Deleted Items". Here, you'll find a list of emails that can still be recovered. Select the ones you need and click "Restore" to bring them back to life.

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3 Version History

Outlook's version history is another layer of protection for your emails. If you've made changes to an email and want to revert to a previous version, you can use this feature. To access version history, open the email in question, go to "File", then "Info", and choose "Version History". You'll see a list of previous versions which you can open and save as needed.

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4 Email Backup

Regularly backing up your emails is a good practice to prevent data loss. You can create a backup by exporting your Outlook data to a Personal Storage Table (.pst) file. Navigate to "File", choose "Open & Export", and then select "Import/Export". Choose "Export to a file", pick "Outlook Data File (.pst)", and follow the prompts to select which folders to export and where to save the file.

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Jyoti Ghai

Founder @ Vibrant Group, India | Sales Strategy, Key Client Relationships
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Permanent solutions are superior to temporary fixes. In my opinion, establishing a habit of regularly backing up emails is essential. Once this habit is ingrained, it becomes second nature, prompting you to backup not just your Outlook emails but other critical data as well. Cultivating such habits through consistent practice leads to perfection. As the saying goes, "Practice makes perfect."

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5 Data Recovery

In cases where the above steps don't help, you might consider using Outlook's data recovery tools. These are designed to restore items from corrupted files or data that's been lost due to unexpected issues. Access these tools through the "File" menu by selecting "Open & Export" and then "Open Outlook Data File". Navigate to your backup (.pst file) and open it to retrieve your lost emails.

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6 Advanced Options

For those who are more tech-savvy, there are advanced options available in Outlook for email recovery. You can use the Command Prompt to run a scan on your .pst or .ost files to repair any issues. To do this, close Outlook and open Command Prompt as an administrator. Use the scanpst.exe tool located in your Outlook installation directory and follow the instructions to repair your email files.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Sher Singh

ex DGM LPG IOCL
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When you delete an email in Outlook, it's not immediately gone forever. It first moves to the "Deleted Items" folder, where it stays until you empty this folder. To recover a deleted email, simply go to the "Deleted Items" folder, find the email you want to retrieve, and move it back to your inbox or a specific folder. Remember, emails are only recoverable from this folder for a limited time, so act quickly to restore any important communications.

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How do you navigate Outlook's version history to recover deleted emails?

1

2

3

4

5

6

7

1 Recover Deleted

2 Retrieve Purged

3 Version History

4 Email Backup

5 Data Recovery

6 Advanced Options

7 Here’s what else to consider

Business Operations

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How do you navigate Outlook's version history to recover deleted emails?

1

2

3

4

5

6

7

1 Recover Deleted

2 Retrieve Purged

3 Version History

4 Email Backup

5 Data Recovery

6 Advanced Options

7 Here’s what else to consider

Business Operations

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感谢您的反馈

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