How do you manage your time as a volunteer manager?

1 Set SMART goals

One of the first steps to manage your time as a volunteer manager is to set clear and realistic goals for yourself and your volunteers. A useful framework to follow is the SMART criteria, which stands for Specific, Measurable, Achievable, Relevant, and Time-bound. SMART goals help you focus on what you want to accomplish, how you will measure your progress, what resources and skills you need, why your goals are important, and when you will complete them. By setting SMART goals, you can prioritize your tasks, track your results, and celebrate your achievements.

2 Delegate and empower

Another key to effective time management as a volunteer manager is to delegate and empower your volunteers. You don't have to do everything by yourself, and you shouldn't. Your volunteers are your greatest asset, and they can help you with various aspects of your work, such as administrative, logistical, promotional, or operational tasks. Delegating tasks to your volunteers not only frees up your time, but also shows them that you trust them and value their contributions. Empowering your volunteers means giving them the autonomy, support, and feedback they need to succeed and grow. By delegating and empowering your volunteers, you can increase their engagement, satisfaction, and retention.

3 Use tools and technology

A third tip to manage your time as a volunteer manager is to use tools and technology to streamline and automate your work processes. There are many online platforms and software that can help you with different functions of volunteer management, such as recruitment, scheduling, communication, training, reporting, and recognition. For example, you can use online forms to collect and store volunteer information, online calendars to coordinate and share volunteer shifts, online chat groups to communicate and collaborate with your volunteers, online courses to train and educate your volunteers, online surveys to gather and analyze volunteer feedback, and online certificates to recognize and appreciate your volunteers. By using tools and technology, you can save time, reduce errors, and improve efficiency.

4 Plan ahead and be flexible

A fourth strategy to manage your time as a volunteer manager is to plan ahead and be flexible. Planning ahead means anticipating and preparing for your upcoming tasks, deadlines, and events. You can use a calendar, a planner, or a to-do list to organize your work and set reminders. Planning ahead also means setting aside some buffer time for unexpected issues or emergencies that may arise. Being flexible means adapting and adjusting to changing circumstances and needs. You can't control everything that happens in your work environment, but you can control how you respond to them. Being flexible also means being open to new ideas and opportunities that may enhance your work. By planning ahead and being flexible, you can reduce stress, avoid procrastination, and seize opportunities.

5 Take care of yourself

A final tip to manage your time as a volunteer manager is to take care of yourself. Your well-being is essential for your productivity and performance. You need to balance your work and personal life, and make time for yourself. You can practice self-care by doing activities that relax and recharge you, such as exercising, meditating, reading, or spending time with friends and family. You can also seek support from your peers, mentors, or professionals when you feel overwhelmed or stressed. Taking care of yourself also means setting boundaries and saying no when necessary. You can't do everything for everyone, and you need to respect your limits and needs. By taking care of yourself, you can prevent burnout, improve your mood, and boost your energy.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?