How do you manage stakeholder changes and variations with BIM?

The BIM is an excellent approach for managing the design and construction process based on time and cost. Therefore, the project goals are important to build a helpful procedure, and the influential parameters are LOD and LOI. The contract and client's expectations are the main factors for providing a comprehensive plan to achieve the best presentation, outcome, quality, and enhancement of contribution. Autodesk produced much softawre for the best presentation and integration between them for optimization. A manager whose knowledge is proper in technical issues, along with comprehensive information about Autodesk products, is vital for proper progress in the project. All stakeholders are satisfied with the outcome of this plan.

Manage stakeholder changes and variations ??????? effectively with BIM by establishing a Common Data Environment (CDE) for the project????????. Create a streamlined workflow that engages all stakeholders????????, and invest time in optimizing its efficiency. Ensure ongoing communication and a structured sequence to prevent any oversights in incorporating client changes or updates from appointed parties into the BIM models????.

Common Data Environment serves as a comprehensive solution for managing stakeholder changes and variations in construction. By centralizing data, implementing version control, managing access and permissions, fostering collaboration, establishing change management workflows, integrating with project management tools, automating notifications, maintaining audit trails, and providing training and support, construction projects can navigate changes effectively, enhance collaboration, ensure data integrity, and ultimately achieve successful project outcomes. The BIM CDE becomes a pivotal tool in the modern construction industry, optimizing project management processes and contributing to the overall success of complex construction endeavors.

El LOD no siempre es la mejor manera de definir el alcance y nivel de detalle, ya que este está enfocado principalmente en proyectos AEC (de arquitectura y construcción.) por lo que no es la más adecuada por ejemplo para proyectos industriales y mineros. Por otra parte, la ISO 19650 no habla de LOD sino de NDI, lo que personalmente me parece más preciso y que se puede desglosar en niveles de información geométrica, alfanumérica, gráfica y documental de forma más precisa, eficiente y menos engorrosa que las definiciones provenientes del documento que define los LOD por BIM Forum y la AIA.

Effectively managing stakeholder changes and variations in a BIM environment requires establishing a comprehensive; -CDE -Encouraging all stakeholders participation -Change tracking -Performing impact analyses -Implementing version control contribute to a transparent and accountable process. Automation tools and workflows streamline change processing, while clear documentation and communication channels ensure stakeholders are informed. Encouraging early identification of changes, and conducting regular coordination meetings are essential steps. Training on change management within the BIM framework and integration with the delivery plan further enhance the efficiency of handling variations.

From my point of view: having a common data environment is one of the key aspects to manage the variations during the project life cycle. It is a way to insure that all stakeholders are aligned and have one source of truth. It is a real important step to ensure proper collaboration, transparency and enhanced communication across the project. On the top of that a dedicated workflow can be implemented for change management.

Implementing a CDE proved vital in managing stakeholder changes on a complex project. It served as a single source of truth, ensuring all parties accessed the current model, reducing errors. Streamlined workflows for change approvals within the CDE also improved decision-making, keeping the project on track.

Constructing a robust CDE can solve many issues. Providing the right access levels and storage locations along with a good notification system can have a great impact on complex projects that contain many changes. Facilitating the work flow through a good CDE can speed up the change process and may even prevent the need for change by minimizing errors at first.

Implementing a CDE is vital for efficient management of changes. It acts as a centralized repository for all BIM data, facilitating consistent access to the latest model version. This reduces errors and streamlines workflows for change approvals, keeping the project aligned and on track.

One of the key benefits of using a CDE is ensuring that all stakeholders are working with the same version of the model. This eliminates discrepancies and confusion that can arise from using outdated or different versions of the model. By maintaining a single source of truth, you can avoid errors and miscommunication during the project lifecycle

Agile guide us by some approaches to handle the stakeholders communication within the changes to have effective approach to manage the project as: 1. Stakeholders Mindset to be acceptable of changes 2. Definition Of Done DOD, that help to be have clear vision for the final product and to know how will handover the product 3- Persona, it is technique that let the stakeholders to expect the end user requirements 4- Review meetings, by specific period the development team should contact with the product owner and show them the output from this period (called : Sprint) and let owner involve at each step of project.

Effective communication with stakeholders is pivotal in managing changes and variations in BIM projects. Clear communication ensures mutual understanding of changes' reasons and impacts, aiding in conflict resolution. Utilizing meetings, reports, dashboards, and visualizations enhances clarity and decision-making. BIM tools enable stakeholder engagement through feedback, presenting alternatives, and demonstrating outcomes, fostering a collaborative environment. This approach ensures that changes are well-informed, transparent, and align with project objectives, essential for successful project management.

Clear and continuous communication with stakeholders is essential. It involves using BIM tools for stakeholder engagement, soliciting feedback, and presenting alternatives. This ensures that all parties are informed about the reasons, impacts, and implications of changes, leading to more collaborative decision-making.

By establishing clear communication, documenting changes, using a collaborative platform, implementing change control procedures, providing regular updates, integrating risk management, standardizing processes, encouraging collaborative decision-making, and ensuring traceability for accountability.

BIM se basa en el intercambio de información y para que este sea efectivo, debe definirse adecuadamente un plan de comunicación e intercambio de información, tanto estructurada como no estructurada. Esto implica definir los canales, frecuencia, formatos, versiones y tipos de información, además de cómo esta se clasifica, organiza y presenta para una gestión y toma de decisiones oportuna y eficiente.

This practice ensures that each change is not only logged but also analyzed for quality and compatibility, significantly reducing errors. It's a proactive step that aligns the virtual model with on-site realities, streamlining the construction process.

Most times validations on BIM deliverables gets restricted only on the geometry level(clashes). To effectively use this information for decision-making, we need to federate all this BIM information and run checks using simple rules. Rules could be as simple as filling properties, if a valid is within acceptable range etc.. Also, an extended CDE shall be able to show design progress/changes on a project level to the organization that receives them. Validating these gets laborious with a file-based approach, so picking the right tool as CDE is important.

It's important to regularly update and validate the BIM model. This involves integrating approved changes and ensuring they are compatible with the existing model, and verifying the model's accuracy and quality. This practice reduces errors and aligns the virtual model with real-world project progress.

Regular updating and validation of the BIM model are crucial for managing changes and variations effectively. Incorporating approved changes ensures consistency and compatibility within the model. Validation, through rigorous checks for quality and accuracy, is key to preventing errors and discrepancies. This process guarantees that the BIM model accurately reflects the current project status, minimizing the need for rework and maintaining the integrity of the construction process. Such diligence is vital for efficient project management and successful outcomes.

Validating the model is equally important, as it ensures that the BIM data meets the quality and accuracy standards defined for the project. This process involves checking and verifying the data to identify any errors or discrepancies. By updating and validating the model regularly, potential issues can be addressed early on, reducing the need for rework and ensuring that the model accurately represents the current state of the project.

Always keep records of your progress. Always keep a record of your submission to the client that is sent by official mails so once there is a change required you can prove the amount of change that you will make (or have made) to the latest submission.

Documenting and archiving the BIM model post-project completion is a vital step in managing changes and variations. Creating detailed records of all changes and how they impacted the project provides invaluable insights and lessons for future endeavors. Securely storing the BIM data, possibly as a digital twin or in COBie format, ensures long-term accessibility and utility. This archival process not only aids in reflecting on project outcomes but also supports ongoing facility operations and maintenance, making it an essential practice for comprehensive project management and future reference.

Documenting and archiving the BIM model post-project is crucial. This process involves creating detailed records of all changes and their impact on the project, and securely storing the BIM data for future reference. This not only aids in project analysis but also supports facility operations and maintenance.

Using a good Document Management System can help you better record and archive your models. Keeping a record for every change and submittal that was issued through the model helps future operators and the owners themselves to have a good understanding for everything came to be as it is on site. Keeping good managed backups helps you always to recover if anything went wrong.

By creating a detailed record of all modifications, including the reasons, stakeholders involved, and impacts, you establish a historical reference for future projects and compliance purposes. Archiving involves securely storing the BIM data, either as a digital twin or a COBie file, to enable long-term facility management. This ensures accurate information access, facilitates maintenance, and aids future renovations. By preserving this knowledge, you can leverage it for future projects and decision-making processes.

Analyzing and evaluating the management of changes with BIM helps identify strengths and areas for improvement. Applying lessons learned to future projects enhances BIM capabilities, leading to continuous process optimization and better stakeholder satisfaction.

Communicate and share the lessons learned with your team members and stakeholders. This knowledge sharing promotes learning and helps everyone understand the importance of effective change and variation management.

Continually learning from each project and adapting strategies for handling changes and variations improves overall BIM maturity. Encourage a culture of feedback and continuous improvement within the team.

Muchas veces se emiten informes sobre las lecciones aprendidas, pero si estas se traspasan a los estándares internos BIM de la organización, cada vez que un equipo nuevo enfrente un proyecto podría repetir los mismos errores. Esto ocurre principalmente aún más cuando los prestadores de servicios pueden ser distintas empresas, ya que difícilmente se comunican las lecciones aprendidas entre ellos. La actualización constante de los estándares internos está íntimamente relacionado a la mejora continua y madurez BIM de la organización.

Working in BIM means working in a CDE. The key advantage lies in all stakeholders collaborating on a single model, ensuring that any change is instantly visible to everyone. This facilitates quick coordination, and the timing of the change in the project phase is crucial. Understanding LOD at which the change occurs is vital. It's important to assess the impact on the overall model, coordination, drawings, BOQ, and, if applicable, on the 4D or 5D aspects of the project.

Avalie continuamente o impacto das mudan?as e varia??es nas metas e objetivos do projeto, ajustando os planos e estratégias conforme necessário para garantir que o projeto continue avan?ando na dire??o certa.

To manage stakeholder changes and variations with BIM: 1-Establish a clear communication plan. 2-Identify and engage stakeholders early. 3-Use a common BIM platform for collaboration. 4-Implement a structured change management process. 5-Utilize 3D modeling for clash detection and resolution. 6-Maintain version control and revision tracking. 7-Conduct regular coordination meetings. 8-Document and communicate approved changes. 9-Provide training and support for BIM platform usage. 10-Continuously monitor and evaluate the process.

BIM es un conjunto de procesos estandarizados para el desarrollo colaborativo de información para proyectos mediante un entorno de datos compartidos l?y haciendo usos de herramientas digitales capaces de hablar un lenguaje común. La información generada no es una simple maqueta 3D sino que un modelo de información que es parte de una base de datos que relaciona información geometríca y alfanumérica, capaz de relacionar las distintas áreas de un proyecto a lo largo de todo su ciclo de vida. Sus usos aplicaciones son múltiples pero se deben acotar según las características del proyecto de forma documentada mediante un Plan de Ejecución BIM.