How do you manage dependencies and risks across multiple Scrum and Kanban projects?

Determine: Dependency Direction Dependency Frequency Dependency Dynamics Have an ad-hoc conversation with teams or individuals, make sure that the nature of dependency is fully understood Schedule regular meetings with teams or individuals with whom you have a high priority list of tasks with dependencies Assign representatives to teams and ensure smooth flow of communication Pair Programming is an eXtreme Programming(XP) technical practice With Inner Sourcing, leverage another technical practice from XP, called Collective Code Ownership Rotating team members can lead to greater awareness of the big picture while improving the depth of skill set Dependency Spider, Oh By the Way Dependency Matrix help Visualization

Risks are potential obstacles impacting project timelines, quality, or scope. Identify critical dependencies and risks during the planning phase. Create a dependency matrix or map to visualize cross-team touchpoints and use risk registers to document potential issues. Tracking dependencies and risks requires regular updates in sprint or Kanban board reviews. Prioritize high-impact dependencies and assess risks, using mitigation strategies like resource reallocation or task re-sequencing. Continuous improvement involves post-sprint or post-project retrospectives to refine dependency handling and risk response. Use tools like Jira Align or Azure DevOps to streamline visibility and accountability across interconnected projects.

Dependencies one task rely on completion of other task, It is of multiple type like internal, external, logical, resource Risk are potential condition if it occur will have negative impact on project objective scope cost quality. It is of many type like technical risk resource risk schedule risk operational risk Clearly identify document all dependencies at beginning of project , using dependency matrix. Engage stakeholder team member to ensure all dependencies are identified determine dependencies on critical path prioritize discuss their status Conduct risk identification workshop, maintain risk register, Prepare risk mitigation response plan include acceptance, mitigation, avoidance transfer Keep stakeholders inform about status of risk

There are 3 general categories of dependencies which a scrum team encounters Intra-team dependencies Inter-team dependencies Extra-team dependencies Dependency Management studies are described in the book,"Kanban Maturity Model"by David Anderson and Teodora Bozheva Many practices with Kanban enable Dependency Management: Checkboxes on Kanban ticket design. Decorating tickets to show peer-to-peer dependency Use of data fields on tickets to show integration dependency dates Capacity allocation for types of work or sources of demand Rows on Kanban board Sequential dependencies are shown from left to right in the design of workflow Kanban boards Split-merge board design to show integration dependencies Classes of Dependency Management

It is important to be proactive and early! Scheduling workshops where the teams from different projects openly discuss potential dependencies and risks. Utilizing dependency matrices and risk registers can assist with the visualization and prioritization of the findings.

RAID Analysis is an acronym for Risks, Assumptions, Issues, Dependencies Steps for executing RAID Analysis: Prepare the RAID canvas with Risks, Assumptions, Issues and Dependencies. Ask the participants to write down notes for each of the four areas. Use cards of different colours to represent each area (R,A,I,D) respectively. Some notes may belong to different areas .In such cases, write a separate note for each area Conversation, action areas about the notes For RAID board, setup 4 lists RAID backlog In Progress Resolved Approved Decisions Kanban boards help to Visually see work in progress Understand impediments instantly, take steps to remove them Improve communication between yourself and the team Enhance self- management

1?? Cross-Project Workshops: Conduct cross-project workshops involving representatives from all related teams. These workshops can uncover hidden dependencies and risks through collaborative discussion and shared perspectives, which might not surface in isolated team meetings. 2?? Automated Dependency Tracking Tools: Utilize advanced automated tools that scan project repositories and configurations to identify interdependencies. Tools like GitHub dependency graphs or specialized software can reveal hidden technical dependencies that manual methods might miss. 3?? Historical Data Analysis: Analyze historical data from past projects to identify recurring dependencies and risks.

The first step in managing dependencies and risks is to identify them. This can be done through regular team meetings, cross-functional workshops, and using tools like dependency matrices. Engaging with all stakeholders and understanding the project requirements can help in pinpointing potential dependencies and risks.

Il est possible d'utiliser des outils spécifiques con?us pour aider les équipes de développement à maintenir leurs applications à jour et à prévenir l'obsolescence technologique des projets. Par exemple, en analysant les dépendances et les technologies utilisées dans les différents composants d'une application (mobile, back-office, web), et en fournissant des informations détaillées sur les mises à jour possibles, y compris les versions actuelles, les nouvelles versions disponibles et les liens vers les sources, cela permettra à terme de prévenir les risques de sécurité et de pérenniser les systèmes.

1?? Leverage AI for Predictive Dependency Analysis: Use AI-driven analytics to forecast potential dependencies by analyzing historical project data, which can reveal unseen patterns and predict inter-team or resource dependencies. 2?? Implement Cross-Functional Workshops Early On: Gather stakeholders from all affected departments in early workshops to surface hidden dependencies and risks—especially valuable for complex projects where dependencies may not be obvious. 3?? Use Scenario-Based Simulations: Simulate project scenarios to test how certain dependencies or risks might impact timelines and outcomes, helping to identify overlooked dependencies or cascading risks before they occur.

Trello and Asana use visual boards to help teams manage, track tasks through different stages of the workflow. They provide a clear view of task status, to-do-list, in-progress list, completed tasks Todoist, Microsoft To-Do allow teams to create, manage detailed task lists, assign tasks to team members, set deadlines and track progress Platforms like Microsoft Project, Smartsheet provide integrated solutions for project management Pivotal Tracker,Targetprocess focus on managing product backlog Slack, Microsoft Teams facilitate real-time communication and collaboration while integrating with other Scrum tools Tableau, Power BI provides advanced reporting and analytics capabilities FunRetro,Parabol identify areas of improvement

Leverage real-time dynamic dependency mapping tools integrated with your project management software (like Jira or Microsoft Project). These tools visualize dependencies and their status in real-time, allowing for immediate adjustments as changes occur. This dynamic approach provides continuous alignment with project schedules and milestones, ensuring all teams are aware of dependencies and potential impacts.

Once identified, it’s essential to plan for these dependencies and risks. This involves creating a detailed plan that outlines how to manage each dependency and mitigate each risk. Use techniques like risk assessment matrices and dependency logs to track and plan for these elements.

The Dependency Tracker extension helps in managing dependencies across teams, projects, organizations Dependencies involve both consumer and producer Dependency Tracker allows you to choose Filter options Drill-down Consuming dependencies Producing dependencies Timeline Risk Graph Dependency Tracker can be used to visualise, track: Dependencies on deliverables for work that your team is delivering Dependencies you have on other teams for work that your team is delivering Dependencies that other teams have on work your team is delivering Dependency Tracker doesn't replace the in-person interactions required to agree to do work Dependencies should be agreed upon by all parties before they enter into the Dependency Tracker

Once you identified the dependencies & risks, tracking them is crucial to mitigating them. You can use a variety of metrics to do this. Ultimately you need to have a good system in place to track it and report it across relevant stakeholders early enough to mitigate major issues.

Agile Prototyping is a flexible and user-centric method for developing product prototypes The Agile Prototyping Life Cycle Gathering essentials: Converse with intended users of product, ascertain their preferences Design and Prototyping: Developers collaborate to build an initial version of product Iteration and feedback: Stakeholders, users examine prototype, provide feedback Development: The enhanced prototype guides developers to produce the finished product Testing: Make sure that everything functions perfectly Deployment: The product which has undergone numerous iterations before becoming something truly amazing is prepared to be presented to the public Agile Prototyping involves continuous mitigation of project risks

Mitigating dependencies and risks involves proactive measures to reduce their impact. This can include setting up contingency plans, redistributing tasks to avoid bottlenecks, and regular risk assessment meetings. Encourage teams to communicate openly about any issues that arise.

SAFe or Scaled Agile Framework deals with cross-team dependencies in multiple ways Identify what dependencies exist and what could reasonably be anticipated SAFe ensures that all teams and departments are aligned to a single value stream and customer purpose is by design SAFe has created frequent events that ensure: Teams of agile teams are aware of how things are progressing Teams of agile teams are able to collaborate through potential dependencies Effective communication and collaboration to fulfil dependencies early and effectively There are no surprises at any stage of development or delivery process because everyone is aware that X has gone wrong and everyone is aware of what is being done to mitigate the threat or risk

Continuous improvement is key to effective dependency and risk management. Regularly review the processes and tools used, gather feedback from the team, and adjust strategies as needed. Training sessions on risk management and dependency handling can also be beneficial.

Intel faced several challenges in its engineering development process, including a waterfall culture, functional silos, overburdening of teams, missed schedules, poor morale and high turnover rates Intel decided to implement scrum in its engineering development process to overcome these challenges They adopted scrum in three phases: Preparing for Silicon Surviving Silicon Preparing for Manufacturing Results Reduced Cycle Time Performance to Schedule Improved Morale Increased Transparency Andrew Scotland, a certificated scrum master, introduced scrum framework to overcome high degree of uncertainty at The New Media Division of BBC Radware enhanced visibility, cross- product alignment by implementing regular communication channels

In addition to the above steps, consider leveraging automation tools to manage dependencies and risks. This can include automated alerts for upcoming dependencies or risks, and using AI tools to predict and analyze risk patterns. Also, foster a culture of continuous learning and improvement within the team.