How do you keep your product tariff classifications up-to-date?

1 Check the official sources

The first step is to check the official sources of tariff information for the countries you are exporting to or importing from. These sources include the Harmonized System (HS), which is a standardized nomenclature of six-digit codes used by most countries, and the national tariff schedules, which are country-specific extensions of the HS that may add more digits and details. You can find these sources online, either on the websites of the customs authorities or on dedicated portals, such as the World Customs Organization's HS database, the World Trade Organization's tariff analysis tool, or the European Commission's TARIC system.

2 Use a reliable software tool

The second step is to use a reliable software tool that can help you find and update your tariff classifications. There are many software solutions available that can assist you with this task, such as online databases, calculators, or classifiers. These tools can help you search for the best-matching codes for your products, compare different options, and monitor changes in tariff rates and rules. However, you should always verify the accuracy and validity of the software results with the official sources, as they may not reflect the latest updates or specific requirements.

3 Consult a professional

The third step is to consult a professional who can advise you on your tariff classifications and any issues or challenges you may encounter. A professional can be a customs broker, a trade consultant, or a lawyer who specializes in customs and trade law. A professional can help you interpret and apply the tariff rules correctly, avoid errors and penalties, and resolve any disputes or appeals with the customs authorities. A professional can also help you optimize your tariff classifications and take advantage of any opportunities or exemptions that may apply to your products.

4 Review your classifications regularly

The fourth step is to review your tariff classifications regularly and make any necessary adjustments. Tariff classifications are not a one-time exercise. They require constant attention and maintenance, as they may change over time due to various factors. For example, you may need to update your classifications if you modify your products, change your suppliers or markets, or encounter new trade barriers or agreements. You should also review your classifications periodically to ensure that they are consistent and compliant with the current tariff rules and regulations.

5 Train your staff

The fifth step is to train your staff on how to keep your tariff classifications up-to-date. Your staff should be aware of the importance and implications of tariff classifications, and how to access and use the relevant sources and tools. You should also provide them with clear and updated guidelines and procedures on how to classify your products, and how to report and document any changes or issues. You should also encourage your staff to communicate and collaborate with each other and with external partners, such as customs brokers, trade consultants, or software providers, to ensure that your tariff classifications are accurate and up-to-date.

6 Stay informed

The sixth and final step is to stay informed of the latest developments and trends in tariff classifications and international trade. You should keep an eye on the news and announcements from the customs authorities and trade organizations, and subscribe to newsletters, blogs, or podcasts that cover tariff and trade topics. You should also network and exchange information and best practices with other importers and exporters, and join trade associations or forums that can support you with your tariff classifications and trade issues. By staying informed, you can anticipate and adapt to any changes in tariff classifications and improve your import/export operations.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?