How do you keep your hazardous materials inventory up to date?

1 Identify your hazardous materials

The first step is to identify all the hazardous materials that you have in your facility or site. You can use labels, safety data sheets (SDS), or other sources of information to determine the type, quantity, and location of each hazardous material. You should also check the regulations and standards that apply to your industry and jurisdiction, such as the Occupational Safety and Health Administration (OSHA), the Environmental Protection Agency (EPA), or the Department of Transportation (DOT).

2 Record your hazardous materials

The second step is to record all the information about your hazardous materials in a database or a spreadsheet. You should include the name, description, classification, quantity, unit of measure, storage location, and expiration date of each hazardous material. You should also assign a unique identification number or code to each hazardous material for easy tracking and reference. You can use software tools or apps to help you create and maintain your hazardous materials inventory.

3 Update your hazardous materials

The third step is to update your hazardous materials inventory regularly. You should review your inventory at least once a year, or more often if required by law or policy. You should also update your inventory whenever you add, remove, or transfer any hazardous material. You should document any changes in your inventory and keep a log of the date, time, reason, and person responsible for each change. You should also verify the accuracy of your inventory by conducting physical audits or inspections.

4 Report your hazardous materials

The fourth step is to report your hazardous materials inventory to the relevant authorities and stakeholders. Depending on your industry and jurisdiction, you may need to submit your inventory to federal, state, or local agencies, such as the EPA, the DOT, or the fire department. You may also need to share your inventory with your employees, contractors, customers, or neighbors. You should follow the reporting formats, deadlines, and procedures that apply to your situation.

5 Train your staff on hazardous materials

The fifth step is to train your staff on how to handle, store, and dispose of hazardous materials safely and responsibly. You should provide your staff with the necessary information, skills, and equipment to prevent and respond to any incidents involving hazardous materials. You should also educate your staff on the hazards, risks, and precautions associated with each hazardous material. You should conduct regular training sessions and drills to reinforce the best practices and procedures.

6 Review your hazardous materials policy

The sixth and final step is to review your hazardous materials policy and make sure it is aligned with your inventory and objectives. Your policy should outline the roles, responsibilities, and rules for managing hazardous materials in your facility or site. It should also include the goals, standards, and indicators for measuring and improving your performance. You should evaluate your policy periodically and make any adjustments or improvements as needed.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?