How do you keep track of multiple interview candidates?

1 Use a system

The first step to keeping track of multiple interview candidates is to use a system that works for you. You can use a spreadsheet, a calendar, a software tool, or a combination of these to organize and store the relevant data. A system should allow you to record the names, contact details, resumes, cover letters, and other documents of the candidates. It should also help you schedule the interviews, send reminders, and follow up with the candidates. A system should also enable you to filter, sort, and compare the candidates based on various criteria, such as skills, experience, qualifications, and availability.

2 Take notes

The second step to keeping track of multiple interview candidates is to take notes during and after each interview. Notes can help you remember the details, impressions, and questions that arose from the conversation. They can also help you evaluate the candidates objectively and consistently. You can use a template, a checklist, or a rating scale to structure your notes and make them easier to review later. You can also use a voice recorder, a video recorder, or a transcription service to capture the interview and supplement your notes.

3 Communicate clearly

The third step to keeping track of multiple interview candidates is to communicate clearly with them throughout the process. Communication can help you build rapport, set expectations, and provide feedback. You should communicate with the candidates regularly and promptly, using the preferred mode and tone of each candidate. You should also communicate with honesty and transparency, avoiding vague or misleading statements. You should also communicate with respect and courtesy, acknowledging the efforts and interests of the candidates.

4 Collaborate with others

The fourth step to keeping track of multiple interview candidates is to collaborate with others who are involved in the hiring decision. Collaboration can help you share information, insights, and opinions with your colleagues, managers, or clients. It can also help you avoid bias, inconsistency, and confusion. You can collaborate with others by using a shared platform, a group chat, or a meeting to discuss and compare the candidates. You can also collaborate with others by asking for feedback, suggestions, or referrals from your network, your references, or your existing employees.

5 Update your status

The fifth step to keeping track of multiple interview candidates is to update your status regularly and accurately. Updating your status can help you keep track of your progress, goals, and challenges. It can also help you avoid duplication, omission, or error. You can update your status by using a dashboard, a report, or a summary to visualize and monitor the key metrics and indicators of your interview process. You can also update your status by using a log, a journal, or a reflection to document and evaluate your actions and outcomes.

6 Review and improve

The sixth step to keeping track of multiple interview candidates is to review and improve your interview process periodically and continuously. Reviewing and improving your process can help you identify and address the strengths, weaknesses, opportunities, and threats of your interview process. It can also help you enhance your efficiency, effectiveness, and satisfaction. You can review and improve your process by using a survey, a feedback form, or a testimonial to collect and analyze the opinions and experiences of the candidates and the stakeholders. You can also review and improve your process by using a benchmark, a best practice, or a lesson learned to compare and learn from your own or others' interview processes.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?