How do you keep data safe when negotiating contracts?

4 Monitor data breaches

A fourth way to keep data safe when negotiating contracts is to monitor data breaches and report any suspicious activity. Data breaches are incidents where data is exposed, accessed, or stolen by unauthorized parties. They can have serious legal, financial, and reputational implications for both parties. You should regularly check your data for any signs of tampering, alteration, or deletion. You should also notify the other party and the relevant authorities if you suspect or discover a data breach.

5 Review data retention policies

A fifth way to keep data safe when negotiating contracts is to review data retention policies and delete data when no longer needed. Data retention policies are guidelines that determine how long data should be kept and how it should be disposed of. They should comply with the applicable laws, regulations, and industry standards. You should review the data retention policies of both parties and agree on how to handle the data after the negotiation is completed. You should also delete data securely and permanently when it is no longer needed.

6 Train your staff

A sixth way to keep data safe when negotiating contracts is to train your staff on data security best practices and policies. Your staff are the ones who handle, process, and communicate data during the negotiation. They should be aware of the risks, responsibilities, and procedures involved in data protection. You should provide regular training and updates on data security topics, such as encryption, password management, phishing, and malware. You should also enforce a clear and consistent data security policy and culture within your organization.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?