How do you handle risks and issues that arise during T&C activities and report them to the project manager?

1 Identify and assess risks and issues

Before starting any T&C activity, you should identify and assess the potential risks and issues that may arise during the process. This includes technical, operational, environmental, contractual and human factors that could cause delays, defects, failures or disputes. You should use a risk matrix or a similar tool to evaluate the likelihood and impact of each risk and issue, and assign them a priority level. You should also document the assumptions, constraints and dependencies that affect the T&C activities.

2 Plan and implement mitigation and resolution actions

Once you have identified and assessed the risks and issues, you should plan and implement the appropriate mitigation and resolution actions to prevent or minimize their occurrence and consequences. This may involve adjusting the T&C schedule, scope or resources, applying contingency plans, conducting additional tests, correcting errors, resolving conflicts or escalating issues to higher authorities. You should also monitor and track the progress and effectiveness of these actions, and update the risk and issue register accordingly.

3 Communicate and report risks and issues

Communication and reporting are essential for managing risks and issues during T&C activities. You should communicate and report the status, results and findings of the T&C activities to the project manager and other relevant stakeholders on a regular basis, using the agreed formats, channels and frequency. You should also highlight any deviations, problems or changes that affect the T&C objectives, requirements or expectations, and explain the causes, impacts and actions taken or needed. You should also provide recommendations, feedback and lessons learned to improve the T&C process and outcomes.

4 Follow the T&C procedures and standards

Another important aspect of handling risks and issues during T&C activities is to follow the T&C procedures and standards that are established for the project engineering deliverable. These include the T&C plan, specifications, protocols, checklists, manuals, guidelines and best practices that define the scope, criteria, methods, tools, documentation and quality assurance of the T&C activities. By following these procedures and standards, you can ensure the consistency, reliability and compliance of the T&C activities, and avoid any errors, omissions or conflicts that may lead to risks and issues.

5 Engage and collaborate with the T&C team and stakeholders

Finally, you should engage and collaborate with the T&C team and stakeholders to handle risks and issues during T&C activities. This includes the T&C engineers, technicians, operators, contractors, suppliers, clients, regulators and end-users who are involved or affected by the T&C activities. You should establish and maintain good relationships, communication and coordination with them, and seek their input, feedback and support when needed. You should also respect their roles, responsibilities and expectations, and address any concerns or queries they may have.