How do you get your boss ready for meetings?

1 Know the purpose

Before you schedule or confirm any meeting, you should know the purpose and the desired outcome. This will help you prioritize, organize, and communicate the relevant information to your boss. Ask yourself: What is the main goal of the meeting? Who are the attendees and what are their roles and interests? What are the key points or questions that need to be addressed? How much time is allocated and how will it be structured? Write down the answers and share them with your boss in a concise and clear way.

4 Support and follow up

On the day of the meeting, you should support your boss by ensuring that everything is in order and that they have everything they need. You should also be available to assist with any issues, emergencies, or last-minute requests. After the meeting, you should follow up with your boss and ask for feedback. You should also take note of any action items, decisions, or outcomes that resulted from the meeting and update the relevant records or files.

5 Anticipate and improve

As an administrative assistant, you should always anticipate and improve your skills and processes to get your boss ready for meetings. You should learn from your experience and feedback and identify what works well and what needs improvement. You should also keep track of your boss's preferences, habits, and expectations and adapt to them. You should also stay updated on the latest trends, tools, and best practices for scheduling and managing meetings.

By following these tips, you can get your boss ready for meetings in a professional and efficient way. You can also demonstrate your value and competence as an administrative assistant and build trust and rapport with your boss.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?