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Last updated on 2024年6月26日

How do you foster a culture of cost awareness and accountability through cost reporting?

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Cost reporting is a vital skill for any project manager, business owner, or financial analyst. It helps you monitor, control, and communicate the actual and forecasted costs of your activities, resources, and deliverables. However, cost reporting is not only a technical task, but also a cultural one. How do you foster a culture of cost awareness and accountability through cost reporting? Here are some tips to help you achieve this goal.

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Judith Rojas Valeri

Especialista en Gestión de Contratos y Costos.
André Sanseverino

MyABCM | Cost and Profitability Analytics | Activity-Based Costing | Ask the Right Questions
Mohammed Fawas

Cost Accountant at TWI Foods Inc.

1 Define clear and realistic cost objectives

Before you start any cost reporting, you need to have a clear and realistic vision of what you want to achieve in terms of cost performance, quality, and scope. You need to define your cost objectives, such as budget, baseline, target, or variance, and align them with your stakeholders' expectations and requirements. You also need to establish the criteria and methods for measuring and reporting your cost objectives, such as earned value analysis, cost breakdown structure, or variance analysis.

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André Sanseverino

MyABCM | Cost and Profitability Analytics | Activity-Based Costing | Ask the Right Questions
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Promover uma cultura de "accountability" sobre custos come?a com a defini??o de objetivos claros e sobretudo realistas. Isso significa estabelecer metas financeiras e operacionais que sejam ao mesmo tempo desafiadoras e alcan?áveis, considerando o contexto, o momento atual e as capacidades da organiza??o – afinal quando estes objetivos de custos s?o bem definidos, eles servem para orientar as a??es e decis?es da equipe, incentivando todos a trabalharem em conjunto para atingi-los.

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Wolfgang De La Cruz Romero Diaz

Especialista en Costos y Presupuesto - (Back Office) Chile
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Un Plan de Metas de Reducción de Costos es una estrategia clave que debe abordarse de inmediato después de completar y antes de iniciar la ejecución de cada Ciclo Presupuestario o Proyectos. Estas deben centrarse en la optimización de recursos y la maximización de la eficiencia, Esta práctica contribuye a mejorar la rentabilidad de las empresas, promueve la búsqueda de la excelencia, y crea la “CONCIENCIA DE COSTOS” que todos los empleados de una organización deben tener sobre el impacto financiero de sus acciones y decisiones en el desempe?o financiero en general, desde los empleados de nivel base hasta la alta dirección deben estar conscientes de cómo sus actividades cotidianas afectan los costos de la empresa y la rentabilidad.

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2 Involve your team and stakeholders in cost reporting

Cost reporting is not a one-way communication, but a collaborative process that involves your team and stakeholders. You need to involve them in the planning, execution, and review of your cost reports, and solicit their feedback and input. You need to ensure that they understand the purpose, scope, and format of your cost reports, and that they have access to the relevant data and information. You also need to encourage them to share their ideas, suggestions, and concerns regarding your cost performance and improvement.

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Mohammed Fawas

Cost Accountant at TWI Foods Inc.
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Encourage employees to share ideas and suggestions for cost-saving opportunities. Create a culture where employees feel empowered to contribute to cost management efforts. Establish open communication channels where employees can easily share their ideas and suggestions. This could include suggestion boxes, dedicated email addresses, or regular team meetings. Empower employees to take ownership of cost management efforts by giving them the authority to implement their ideas within their areas of responsibility. This can help create a sense of ownership and accountability among employees.

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André Sanseverino

MyABCM | Cost and Profitability Analytics | Activity-Based Costing | Ask the Right Questions
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A promo??o de uma cultura de conscientiza??o sobre custos passa pelo envolvimento ativo da equipe e das partes interessadas nos relatórios de custos. Isso significa criar canais de comunica??o abertos e eficazes, onde estes relatórios n?o sejam apenas compartilhados, mas também discutidos em reuni?es regulares e comitês. Ao envolver todos no processo, você promove um ambiente onde o feedback é valorizado e as ideias para a gest?o eficiente de custos podem ser livremente propostas e analisadas e isso n?o apenas aumenta a responsabilidade individual e coletiva sobre os custos, mas também fomenta um senso de propriedade e comprometimento com os resultados financeiros da organiza??o.

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3 Provide timely and transparent cost reports

Cost reporting is not a sporadic or ad hoc activity, but a regular and consistent one. You need to provide timely and transparent cost reports that reflect the current status and progress of your costs, and that highlight the achievements, issues, and risks. You need to use appropriate tools and formats for your cost reports, such as dashboards, charts, tables, or narratives, and tailor them to your audience and purpose. You also need to ensure that your cost reports are accurate, reliable, and verifiable, and that they comply with the relevant standards and regulations.

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Judith Rojas Valeri

Especialista en Gestión de Contratos y Costos.
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Presentar informes de costos oportunos y transparentes es de vital importancia, nos permiten un seguimiento efectivo del rendimiento financiero del proyecto, facilitando la toma de decisiones informadas. Además, promueven la responsabilidad al hacer que todos los miembros del equipo sean conscientes de cómo sus acciones impactan en los costos del proyecto. Se fomenta la confianza entre las partes interesadas, demostrando que los recursos se están gestionando de manera eficiente y responsable. Permiten la identificación temprana de desviaciones de los costos planificados, lo que facilita la implementación de medidas correctivas a tiempo. Los informes son una herramienta esencial para una gestión exitosa de proyectos

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André Sanseverino

MyABCM | Cost and Profitability Analytics | Activity-Based Costing | Ask the Right Questions
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Relatórios e análises de custos devem ser fornecidos de maneira transparente e com a agilidade exigida pelos tomadores de decis?o, permitindo que todos tenham acesso às informa??es financeiras e operacionais atualizadas. Isso possibilita a tomada de decis?es baseadas em realidade (e n?o no feeling dos gestores) e também ajuda a construir confian?a dentro do time, pois demonstra que a gest?o está comprometida com esta transparência, algo essencial para uma cultura de responsabilidade sobre custos.

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4 Analyze and act on your cost reports

Cost reporting is not an end in itself, but a means to an end. You need to analyze and act on your cost reports, and use them as a basis for decision making, problem solving, and improvement. You need to identify and evaluate the causes and effects of your cost performance, such as variances, trends, or deviations, and determine the corrective and preventive actions needed. You also need to monitor and track the implementation and impact of your actions, and measure and report the results and outcomes.

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Judith Rojas Valeri

Especialista en Gestión de Contratos y Costos.
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Los informes y pronósticos de costos son herramientas esenciales en la gestión de proyectos. Los beneficios incluyen la capacidad de anticipar gastos, identificar desviaciones y tomar medidas correctivas a tiempo. Esto permite una asignación eficiente de recursos, mejora la toma de decisiones y aumenta la probabilidad de éxito del proyecto. Sin embargo, también existen desafíos. La precisión de los pronósticos depende de la calidad de los datos y de la experiencia en su interpretación. Además, los cambios inesperados en el entorno del proyecto pueden afectar la precisión de los pronósticos. La resistencia al cambio y la falta de comprensión de la importancia de la gestión de costos pueden dificultar la implementación de estas prácticas

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André Sanseverino

MyABCM | Cost and Profitability Analytics | Activity-Based Costing | Ask the Right Questions
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N?o basta apenas fornecer relatórios de custos; é fundamental analisá-los cuidadosamente e tomar decis?es com base nas informa??es obtidas. Isso envolve identificar tendências, comparar métricas realizadas x projetadas, reconhecer distor??es e entender as causas subjacentes de quaisquer problemas.

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5 Recognize and reward cost performance

Cost reporting is not only a challenge, but also an opportunity. You need to recognize and reward your cost performance, and celebrate your achievements and successes. You need to acknowledge and appreciate the efforts and contributions of your team and stakeholders, and provide them with constructive feedback and recognition. You also need to incentivize and motivate them to maintain or improve their cost performance, and provide them with learning and development opportunities.

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André Sanseverino

MyABCM | Cost and Profitability Analytics | Activity-Based Costing | Ask the Right Questions
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Reconhecer e recompensar o desempenho de custos é uma estratégia poderosa para promover uma cultura de conscientiza??o e responsabilidade sobre custos. Isso pode ser feito por meio de sistemas de incentivos que recompensem indivíduos ou equipes por atingirem ou superarem seus objetivos; tais recompensas podem variar desde reconhecimento verbal ou escrito até b?nus financeiros, extens?o e amplia??o de benefícios e até mesmo promo??es. Celebrar os sucessos em gest?o de custos n?o apenas motiva a equipe, mas também refor?a a ideia da importancia de se manter os custos sob controle como um valor importante dentro da organiza??o – e é uma arma poderosa para a perpetuidade da implanta??o da metodolologia.

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6 Review and improve your cost reporting process

Cost reporting is not a static or fixed process, but a dynamic and flexible one. You need to review and improve your cost reporting process, and seek for continuous improvement and innovation. You need to evaluate and assess the effectiveness and efficiency of your cost reporting process, and identify the strengths, weaknesses, opportunities, and threats. You also need to implement and test the changes and improvements to your cost reporting process, and monitor and measure their impact and value.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you foster a culture of cost awareness and accountability through cost reporting?

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1 Define clear and realistic cost objectives

2 Involve your team and stakeholders in cost reporting

3 Provide timely and transparent cost reports

4 Analyze and act on your cost reports

5 Recognize and reward cost performance

6 Review and improve your cost reporting process

7 Here’s what else to consider

Cost Reporting

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