How do you follow up and maintain communication with your landlord or tenant after signing a lease agreement?

2 Set up a communication system

The next thing you should do is to set up a communication system with your landlord or tenant that works for both of you. This means deciding how often, when, and how you will communicate with each other, and what topics you will discuss. For example, you may agree to communicate monthly by email or phone, and to report any issues or concerns as soon as they arise. You may also agree to communicate about rent payments, maintenance requests, inspections, lease renewals, or any other matters that affect your tenancy. Setting up a communication system will help you build trust and rapport with your landlord or tenant, and keep each other informed and updated.

3 Document everything

Another thing you should do is to document everything that happens during your tenancy, and keep records of all your communication and transactions with your landlord or tenant. This means keeping receipts, invoices, bills, contracts, notices, letters, emails, texts, or any other evidence that proves your rights and obligations as a landlord or tenant. You should also take photos or videos of the property before and after you move in or out, and document any damages or repairs that occur. Documenting everything will help you protect yourself from any claims or disputes that may arise, and support your case if you need to go to court or arbitration.

4 Be respectful and professional

One more thing you should do is to be respectful and professional with your landlord or tenant at all times. This means following the rules and regulations of the lease agreement, paying your rent on time, maintaining the property in good condition, notifying your landlord or tenant of any changes or problems, and respecting their privacy and property rights. You should also be courteous and polite when you communicate with your landlord or tenant, and avoid any conflicts or arguments that may damage your relationship. Being respectful and professional will help you create a positive and cooperative atmosphere with your landlord or tenant, and prevent any legal or personal issues.

5 Seek feedback and improvement

The last thing you should do is to seek feedback and improvement from your landlord or tenant on a regular basis. This means asking for their opinion and suggestions on how to improve your tenancy, and listening to their feedback and concerns. You should also give your own feedback and recommendations on how to make your landlord or tenant happy and satisfied. You should also be open to negotiation and compromise if you need to make any changes or adjustments to the lease agreement, and respect each other's interests and needs. Seeking feedback and improvement will help you enhance your lease negotiation skills, and strengthen your relationship with your landlord or tenant.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?