How do you find the best invention disclosure platform for your tech transfer office?

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If you work in a tech transfer office, you know how important it is to manage your invention disclosures efficiently and effectively. Invention disclosures are the documents that describe the novel aspects of your research and technology, and they are the first step to protect and commercialize your intellectual property. But how do you find the best invention disclosure platform for your tech transfer office? Here are some tips to help you choose the right tool for your needs.

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Dr. Rolf Claessen ??

patent attorney ?? equity partner at Michalski · Hüttermann & Partner ?? youtuber ?? podcaster ?? TV jury ?? author ??…

1 Assess your current process

Before you look for a new invention disclosure platform, you should evaluate your current process and identify the pain points and gaps. For example, do you use paper forms, email, or a web-based system? How easy is it to submit, review, track, and update your disclosures? How do you communicate with your inventors, patent attorneys, and licensing managers? How do you store and secure your data? How do you generate reports and metrics? By answering these questions, you can define your goals and requirements for a better solution.

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Dr. Rolf Claessen ??

patent attorney ?? equity partner at Michalski · Hüttermann & Partner ?? youtuber ?? podcaster ?? TV jury ?? author ?? chemist ?? most importantly dad ?????? charity Rotary and JCI ??? patents, trademarks & designs
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Often, the invention disclosure process in many companies involves filling out invention disclosure forms, submitting them to the patent department or patent administrator in the company, then the invention is assessed using internal resources or an outside patent attorney, and then the result is communicated to the inventor, whether the invention will be filed as a patent application or not. The barrier for the inventor typically is quite high. In Germany, there are even more rules to be followed resulting from the Emloyees Invention Act. There are now some tools that make it much easier for inventors to submit their invention. Companies would benefit from making it easier to capture inventions.

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2 Compare different features

When selecting an invention disclosure platform, you should consider features such as a user-friendly interface and workflow, customizable forms and fields, integration and interoperability, security and compliance, and support and training. The platform should be easy to use and navigate for both inventors and tech transfer staff, allowing you to create and modify your own disclosure forms according to your institutional policies. Additionally, the platform should integrate with existing systems and databases, protect sensitive information with encryption, authentication, authorization, and backup, as well as comply with relevant laws. Finally, reliable customer service and technical support should be provided along with training and guidance for users.

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3 Test and evaluate

Before you make a final decision, you should test and evaluate the invention disclosure platforms that meet your expectations. You can request a demo, a free trial, or a pilot project to see how the platform works in practice. You can also ask for references, testimonials, or case studies from other tech transfer offices that use the platform. You should also consider the cost, scalability, and flexibility of the platform, and how it can adapt to your changing needs and challenges.

Choosing the best invention disclosure platform for your tech transfer office can be a daunting task, but it can also be a rewarding one. By following these tips, you can find a tool that helps you manage your invention disclosures more efficiently and effectively, and ultimately, increase your impact and value as a tech transfer office.

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4 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you find the best invention disclosure platform for your tech transfer office?

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1 Assess your current process

2 Compare different features

3 Test and evaluate

4 Here’s what else to consider

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