How do you extend job offers?

3 Negotiate the offer

In some cases, the candidate may want to negotiate some aspects of the offer, such as the salary, benefits, relocation assistance, or flexible work arrangements. You should be prepared to handle these requests professionally and respectfully, and to find a win-win solution that meets both your and the candidate's needs and goals. You should also be transparent and realistic about your budget and constraints, and avoid making promises or concessions that you cannot keep or deliver. If you reach an agreement, you should update and resend the offer letter with the revised terms and conditions.

4 Close the offer

After the candidate accepts the offer, you need to close the deal and finalize the hiring process. You should send them a formal confirmation letter that reiterates the key terms and conditions of the employment, and that asks them to sign and return it as soon as possible. You should also inform them of the next steps and expectations, such as completing the paperwork, providing references, undergoing the background checks, and preparing for the onboarding. You should also express your appreciation and excitement, and welcome them to the team.

5 Withdraw the offer

In rare and unfortunate situations, you may have to withdraw the offer due to unforeseen circumstances, such as budget cuts, organizational changes, or negative findings from the background checks. If this happens, you need to inform the candidate as soon as possible, and explain the reasons and apologize for the inconvenience. You should also be respectful and empathetic, and avoid any legal risks or liabilities. You should also notify the other stakeholders, such as your manager, HR, and finance, and update your records and systems accordingly.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?