How do you evaluate and compare different cloud print providers and plans?

Use this checklist to see if you're ready to move to the cloud: - Do you trust cloud providers for security, maintenance, and backup? - Would you trust them with sensitive or personal data? - Do you have, or plan for, stable internet to handle video streaming or large uploads? - Are your core business systems like CRM or ERP in the cloud? - Does your organization use Microsoft Office365 or Google Workspace? - Are you planning to eliminate on-premises/private cloud servers? - Will you reduce IT administrators managing servers? - Do you understand private vs. public cloud? - Do all employees access cloud storage like OneDrive or Google Drive? - Do you need secure remote work? Ideally, answer "Yes" to all. Unsure? Consult a professional.

To evaluate and compare different cloud print providers and plans, start by identifying your specific needs, such as the volume of printing, security requirements, and compatibility with existing systems. Research providers' reputations and read customer reviews to gauge reliability and support quality. Compare features like scalability, ease of integration, and management tools. Assess the cost structure, including any hidden fees, and consider the total cost of ownership. Additionally, request demos or trials to test the user experience and performance. By thoroughly analyzing these factors, you can make an informed decision that best suits your organization's needs.

The implementation of a Cloud Print Service is not based on the print requirements of the print environment used to date. In most cases, this is an IT strategic decision that goes hand in hand with a cloud strategy. The future service must fulfill the requirements of the previous environment, e.g. queue and driver management, direct printing, SAP print, Unicode, etc. Furthermore, it must comply with the company's security guidelines, e.g. user anonymization, data encryption, print job must not leave the corporate network. Savings can be achieved in the first step by reducing the number of tickets in first level support. Market competitors already show reductions of up to 90% here.

different providers on the market stand out due to their different functions and implementations. From our own experience, it is primarily important to assess whether the “platform” can be integrated into the company's existing processes. Functions implemented in a platform from provider A are not available from provider B, but can be integrated directly into the processes via API. In my view, this is the better way. In addition, security, hyperscaler information and connectivity come second. Any provider can print. It is also important to understand whether Cloud Print is a SaaS or a software that has been declared Cloud Ready.

Check the following steps: 1. user or device based licensing 2. add-on licenses (volume or user/device licensing) e.g. a. Convert / OCR / Barcode b. Workflow Engine c. Cloud Fax d. Further services 3. cloud environment (is it a SaaS or does an environment still need to be provided) Costs to which no provider refers or possibly has no answer are the implementation costs resulting from commissioning and transition. The contract term and flexibility must also be taken into account.

SaaS solutions can be tested directly by the customer. This can be done independently by each customer, but it is recommended to use the pre-sales support of the manufacturer or a partner. Community and Academy offers are also available in many cases