How do you ensure that your meeting participants are engaged and prepared?

By setting agenda you will have a clear visions to the participant of what was the meeting all about, it will help us also to asked them feed back in advance.

To ensure productive meetings, clearly define the meeting's purpose and create a detailed agenda. Share these with participants beforehand to gather feedback and align expectations. This approach helps keep meetings focused and efficient, avoiding wasted time.

The agenda is one of the significant tool to use for the meeting. It creates a great value for the audience and navigate them very well about the meeting or course directions.

Setting an agenda is a good practice to let the team focus on what should be done after any meeting and increasing the team's brainstorming for the next meet with new ideas.

Set an agenda and communicating it to the team ahead makes them prepare and also study. It also creates an atmosphere of inclusiveness.

Selecting the right participants for a meeting is very important, and it is a challenge to successfully communicate within teams. Different formats can be used for different purposes, such as video calls, webinars, workshops, or brainstorming sessions. Choose the format that best suits the nature and goals of your meeting, and clearly communicate the details and logistics to participants.

the statement promotes a more strategic and focused approach to meetings, which can lead to increased productivity, improved decision-making, and better use of time and resources.

This is actually the right way to go about it and it get even better. It also give the trainer some level of confidence and improves the learning of the participant

One of the best practices we can apply is to choose the correct format accordingly to our participants so they can really have the best approach to the message we want to deliver and attendants feel confident to be actively participating.

Encourage the participation of everyone and advise them to be open minded and free with everyone in the meeting, They should share ideas and collaborate

Once the agenda has been presented and goals and objectives are clear to everyone, it is essential that the focus is on the participants (not much on the trainer!) As facilitators our main task is to lead people and help them develop new skills and knowledge so they can reflect and improve their daily practice. By the end of our meeting, participants and trainer should be able to measurre the success and progress of the actions taken and the results obtained. It is essential to build a sense of achievement and recognition for the hard work. I would also highlight the importance of a follow-up plan of action to expand on what has been discussed or agreed.

setting SMART goals transforms meetings from unproductive gatherings into strategic opportunities to achieve specific objective

I actually agree with the points raised. In addition to these, they can be peered in small group for effective interaction that will prepare them for the meeting.

Additionally, it will give them the correct understanding of the session in advance and what they can add/achieve from it. It will also help them get more confidence as they come prepared.

Usually, people are being shy or lazy to give input or interaction, sometimes do some ice breaker strategy, bring some candies or small food as rewards if they could become the most productive person on that day.

I actually agree with all that's highlighted. However, feedback can also be received from the participants by follow call to enquire their thought process about the meeting.

Some important notes for this, always never forget to do what are your promise to do with your team, no matter how small it is, to show them that you are serious & care with their concern and don't hesitate to ask your team about their update on their promise as well

In addition to these, you ensure that the participants are comfortable with the training tools and materials with its simplicity to comprehend.

Set Clear Objectives: Define the meeting’s purpose and share it in advance. Send an Agenda: Outline topics, times, and who will lead each section. Pre-Meeting Materials: Distribute relevant documents beforehand. Encourage Questions: Ask participants to prepare questions or comments. Interactive Elements: Include discussions, polls, or breakout sessions. Follow-Up: Summarize key points and actions at the end, and send minutes afterward.

I actually agree with the points as setting goals help the trainer to assess the assimilation level of the participants with respect to the subject.

Additionally, talking about format something we can learn to reach the most of our participants is the vocabulary we use. Taking into consideration our target and the background that the group could have. This will create an atmosphere of inclusion and the most important: learning.

it is important to be able to involve the various participants in the training and, of course, to take account of their different approaches and types of learning