How do you ensure sprint deliverables meet the definition of done and acceptance criteria?

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Sprint planning is a key activity in agile software development, where you and your team define the scope, goals, and tasks for the next sprint. But how do you ensure sprint deliverables meet the definition of done and acceptance criteria? This article will share some tips to help you achieve this.

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Arijit Auddy

Certified SAFe? 6 Scrum Master | PSM I | Digital Transformation | Scrum Values | Agile Principles & Practices | Scrum…
Athira Udayakumar

1 What do "definition of done" and "acceptance criteria" mean?

The definition of done (DoD) is a set of criteria that determines when a user story or task is complete and ready for review. The acceptance criteria (AC) are the specific requirements a user story or a feature must satisfy for the customer to accept it. Both the DoD and the AC should be defined and agreed upon before the sprint planning, and they should be clear, measurable, and testable.

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Arijit Auddy

Certified SAFe? 6 Scrum Master | PSM I | Digital Transformation | Scrum Values | Agile Principles & Practices | Scrum Framework | Agile Management |
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To ensure sprint deliverables meet the definition of done and acceptance criteria, collaborate with the team to define clear, measurable criteria for each task. Regularly review progress during daily stand-ups and conduct peer reviews or pair programming. Use automated tests, code reviews, and QA checks to validate quality. At sprint end, verify each deliverable against the predefined criteria during the sprint review, ensuring all conditions are met before marking tasks as complete.

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Sindhu Sujith

Scrum Master @Cigna Healthcare International Health| Certified SAFe? 6 Scrum Master
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Ensuring that sprint deliverables meet the Definition of Done (DoD) and Acceptance Criteria is crucial to delivering high-quality work in Scrum. Work with the team, Product Owner, and stakeholders to create a clear and mutually understood Definition of Done that outlines the minimum quality standards required for a user story or product increment to be considered complete.By embedding the Definition of Done and acceptance criteria into every phase of the sprint—from planning to review—I ensure the team consistently delivers high-quality, complete work that satisfies both technical standards and business needs.

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2 Prioritize user stories and tasks

During the sprint planning, you and your team should prioritize user stories and tasks based on their value, complexity, and dependencies. Also estimate the effort and time necessary for each, using techniques such as planning poker or t-shirt sizing. The goal is to select the user stories and tasks that fit within the sprint capacity and align with the sprint goal.

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3 Break down the user stories and tasks

One way to ensure the sprint deliverables meet the DoD and AC is to break down the user stories and tasks into smaller and manageable chunks. This will help you avoid ambiguity, complexity, and uncertainty, and identify dependencies and risks. You can use techniques such as user story mapping or task boards to visualize and organize user stories and tasks.

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Athira Udayakumar
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As a Scrum Master, I ensure sprint deliverables meet the Definition of Done (DoD) and acceptance criteria by breaking down user stories into clear, actionable tasks. This helps the team focus on specifics and track progress more effectively. I encourage open communication to clarify expectations and verify that all criteria are understood. Regular check-ins, collaboration with the Product Owner, and incremental reviews during the sprint help ensure alignment. By breaking tasks into smaller, manageable pieces and maintaining transparency, we achieve quality deliverables that meet both DoD and stakeholder expectations.

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4 Assign roles and responsibilities

Assigning roles and responsibilities to each team member will help you clarify who is accountable for what, and avoid duplication, confusion, and conflict. Tools like RACI matrix or Scrum roles can help define and communicate roles and responsibilities.

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5 Review and refine the sprint deliverables

Review and refine the sprint deliverables throughout the sprint using feedback, testing, and quality assurance. Also monitor the progress of the sprint deliverables using metrics such as burndown charts or velocity. The goal is to ensure the sprint deliverables meet the DoD and AC at the end of the sprint, and to identify and resolve any issues.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you ensure sprint deliverables meet the definition of done and acceptance criteria?

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1 What do "definition of done" and "acceptance criteria" mean?

2 Prioritize user stories and tasks

3 Break down the user stories and tasks

4 Assign roles and responsibilities

5 Review and refine the sprint deliverables

6 Here’s what else to consider

Sprint Planning

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