How do you ensure alignment and follow-up after a FM meeting or workshop?

1 Define the purpose and objectives

Before you organize or attend a FM meeting or workshop, you need to have a clear idea of what you want to achieve and how you will measure it. This will help you to design the agenda, invite the right participants, and prepare the necessary materials. It will also help you to communicate the expectations and outcomes to everyone involved. You can use a simple template or tool, such as the SMART framework, to define the specific, measurable, achievable, relevant, and time-bound objectives of your FM meeting or workshop.

2 Engage and involve the participants

One of the key factors for a successful FM meeting or workshop is the level of engagement and involvement of the participants. You want to create a collaborative and interactive environment where everyone can contribute, learn, and share their ideas and feedback. To do this, you need to use a variety of methods and techniques, such as brainstorming, polling, breakout sessions, games, and simulations. You also need to facilitate the discussion, encourage participation, and manage the time and energy of the group. You can use tools such as Zoom, Miro, or Kahoot to enhance the online or hybrid experience of your FM meeting or workshop.

3 Summarize and document the results

At the end of your FM meeting or workshop, you need to summarize and document the main points, decisions, actions, and recommendations that emerged from the event. This will help you to capture the value and learning of the meeting or workshop, and to communicate it to the participants and other stakeholders. You can use a simple format or template, such as the RACI matrix, to assign the roles and responsibilities of the people who are responsible, accountable, consulted, and informed about the actions and outcomes. You can also use tools such as Google Docs, Dropbox, or Trello to store and share the documents and files related to your FM meeting or workshop.

4 Follow up and monitor the progress

Finally, you need to follow up and monitor the progress of the actions and outcomes that resulted from your FM meeting or workshop. This will help you to ensure that the meeting or workshop was not a one-time event, but a part of a continuous improvement process. You need to set up a regular schedule and mechanism for checking in with the participants and other stakeholders, providing feedback, support, and recognition, and addressing any issues or challenges that arise. You can use tools such as Outlook, Slack, or Asana to track and manage the tasks and deadlines related to your FM meeting or workshop.

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?