How do you discuss location requirements with the director and production designer?

1 Understand the script

The first step is to read the script carefully and identify the location requirements for each scene. What kind of setting, atmosphere, and practicality do they need? How do they serve the story, the characters, and the themes? Make notes of any specific details, such as time of day, weather, props, or special effects. You can also use tools like script breakdown software or location breakdown sheets to organize and categorize the location requirements.

2 Research and scout locations

The next step is to research and scout potential locations that match the script requirements. You can use online databases, directories, or platforms to find and contact location owners or managers. You can also visit the locations in person, take photos, videos, or measurements, and assess the suitability, availability, and cost of each location. You should also consider the logistics, such as access, parking, permits, security, power, and noise. Create a shortlist of the best options and share them with the director and production designer.

3 Present and pitch locations

The third step is to present and pitch your shortlisted locations to the director and production designer. You should explain how each location meets the script requirements, enhances the visual style, and fits the budget and schedule. You should also highlight any advantages, challenges, or alternatives for each location. Use visual aids, such as location photos, mood boards, or maps, to illustrate your points. Be prepared to answer questions, address concerns, or negotiate changes.

4 Collaborate and finalize locations

The final step is to collaborate with the director and production designer to finalize the locations for your film. You should listen to their feedback, suggestions, and preferences, and try to find a balance between their creative vision and your practical reality. You should also communicate any changes, updates, or issues that may affect the location choices. Once you have agreed on the locations, you should confirm them with the location owners or managers, and secure the contracts, permits, and insurance.

5 Prepare and manage locations

The last step is to prepare and manage the locations for the shooting days. You should coordinate with the production designer, the art department, and the crew to set up, dress, and light the locations according to the director's vision. You should also oversee the location operations, such as security, parking, catering, and cleaning. You should also monitor the location conditions, such as weather, noise, or traffic, and report any problems or delays. You should also respect the location rules, and restore and clear the locations after the shooting.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?