How do you define deliverables for complex projects?

1 Understand the project scope and objectives

Before you can define deliverables, you need to understand the project scope and objectives. The project scope defines the boundaries of what you will and will not do, while the objectives define the expected results or benefits of the project. You can use tools such as a project charter, a scope statement, or a SMART goal framework to clarify the project scope and objectives. These tools will help you align your deliverables with the project vision and avoid scope creep.

2 Break down the project into manageable tasks

Once you have a clear project scope and objectives, you can break down the project into manageable tasks. Tasks are the specific actions or steps that you need to take to complete a deliverable. You can use tools such as a work breakdown structure (WBS), a Gantt chart, or a task list to organize and prioritize your tasks. These tools will help you identify the dependencies, risks, and resources associated with each task and assign them to the appropriate team members.

3 Define the deliverables for each task

After you have a list of tasks, you can define the deliverables for each task. Deliverables can be classified into two types: process deliverables and product deliverables. Process deliverables are the outputs that support the execution of the project, such as plans, reports, or documents. Product deliverables are the outputs that meet the project objectives, such as software, hardware, or services. You can use tools such as a deliverable matrix, a scope baseline, or a deliverable acceptance criteria to define and categorize your deliverables. These tools will help you specify the quality, quantity, and format of each deliverable and how it will be verified and approved.

4 Document the deliverables and communicate them to stakeholders

Finally, you need to document the deliverables and communicate them to stakeholders. Documenting the deliverables means creating a clear and concise record of what you will deliver, when you will deliver it, and how you will deliver it. You can use tools such as a project plan, a deliverable register, or a deliverable tracker to document your deliverables. Communicating the deliverables means sharing and updating the information about the deliverables with your stakeholders or clients. You can use tools such as a stakeholder analysis, a communication plan, or a status report to communicate your deliverables. These tools will help you manage the expectations, feedback, and changes of your stakeholders or clients.

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?