How do you create a safety audit plan?

1 Define the audit objectives

The first step is to define the audit objectives, which are the specific questions or issues that the audit aims to address. For example, the audit objectives could be to evaluate the implementation of a safety policy, to identify the root causes of accidents, to verify the compliance with regulations, or to benchmark the performance against best practices. The audit objectives should be SMART: specific, measurable, achievable, relevant, and time-bound.

2 Determine the audit scope and criteria

The next step is to determine the audit scope and criteria, which are the boundaries and benchmarks of the audit. The audit scope defines the extent and limitations of the audit, such as the locations, processes, activities, documents, and personnel involved. The audit criteria are the standards or requirements that the audit uses to measure the performance or conformity of the auditee, such as laws, regulations, policies, procedures, or guidelines. The audit scope and criteria should be aligned with the audit objectives and agreed upon by the auditee and the auditor.

3 Select the audit methods and tools

The third step is to select the audit methods and tools, which are the techniques and instruments that the auditor uses to collect and analyze evidence. The audit methods could include interviews, observations, inspections, surveys, questionnaires, checklists, or tests. The audit tools could include forms, templates, checklists, software, or equipment. The audit methods and tools should be appropriate, reliable, and valid for the audit objectives, scope, and criteria.

4 Plan the audit schedule and resources

The fourth step is to plan the audit schedule and resources, which are the time frame and inputs of the audit. The audit schedule defines the dates, durations, and sequences of the audit activities, such as the opening meeting, the document review, the site visit, the closing meeting, and the report writing. The audit resources include the human, financial, and material resources that are needed to conduct the audit, such as the auditor(s), the budget, the transportation, and the communication. The audit schedule and resources should be realistic, flexible, and efficient.

5 Communicate the audit plan

The final step is to communicate the audit plan, which is the process of informing and consulting with the relevant stakeholders about the audit. The stakeholders could include the auditee, the auditor(s), the management, the employees, the regulators, or the customers. The communication could involve sending the audit plan, inviting feedback, confirming arrangements, resolving issues, or providing updates. The communication should be clear, timely, and respectful.

A safety audit plan is an essential tool for conducting a successful safety audit. By following these steps, you can create a safety audit plan that meets your needs and expectations.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?